City of Columbus - File #: 0944-2006

• File #: 0944-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/12/2006
• In control: Public Service & Transportation Committee
• On agenda: 6/12/2006
• Final action: 6/14/2006
• Title: To authorize the Finance and Management Director to establish a purchase order with Phillip's Oil Company, Incorporated, of Ohio, for the purchase of asphalt emulsion in accordance with the terms and conditions of the applicable citywide universal term contract for the Transportation Division and to authorize the expenditure of $50,000.00 from the Municipal Motor Vehicle License Tax Fund. ($50,000.00)

Date	Ver.	Action By	Action	Result
6/14/2006	1	MAYOR	Signed
6/14/2006	1	CITY CLERK	Attest
6/12/2006	1	Columbus City Council	Approved	Pass
6/12/2006	1	COUNCIL PRESIDENT	Signed
6/5/2006	1	Columbus City Council	Read for the First Time
5/24/2006	1	SERVICE DIRECTOR	Reviewed and Approved
5/24/2006	1	CITY ATTORNEY	Reviewed and Approved
5/24/2006	1	SERVICE DIRECTOR	Sent to Clerk's Office for Council
5/23/2006	1	FINANCE DIRECTOR	Reviewed and Approved
5/23/2006	1	SERVICE DIRECTOR	Reviewed and Approved
5/23/2006	1	Auditor Reviewer	Reviewed and Approved
5/23/2006	1	CITY AUDITOR	Reviewed and Approved
5/22/2006	1	Finance Reviewer	Reviewed and Approved
5/19/2006	1	SERVICE DIRECTOR	Reviewed and Approved
5/17/2006	1	Service Reviewer	Reviewed and Approved
5/12/2006	1	Service Drafter	Sent for Approval

Explanation

The Transportation Division is responsible for routine and emergency street repairs and maintenance throughout the year.  The Division uses asphalt emulsion in its surface treatment program to effect repairs and maintenance to streets, gravel alleys and berms.  It is also used in its Rosco patching machines to patch potholes on city streets.

The Purchasing Office has established a citywide universal term contract, contract number FL002383, with Phillips Oil Company, Incorporated, of Ohio, contract compliance #310420014, for the purchase of asphalt emulsion.  This legislation authorizes the expenditure of $50,000.00 for asphalt emulsion using this universal term contract.

FISCAL IMPACT:  Funds in the amount of $50,000.00 are budgeted and available for this purpose within the Transportation Division's 2006 Municipal Motor Vehicle License Tax Fund appropriation.  Document UT024591, established April 27, 2006, provided for the division's $100,000.00 purchase of asphalt emulsion without legislation; purchases beyond this amount must be legislated.  The Division expended $125,000.00, $180,000.00 and $150,000.00 for asphalt emulsion in 2003, 2004 and 2005, respectively.

Title

To authorize the Finance and Management Director to establish a purchase order with Phillip's Oil Company, Incorporated, of Ohio, for the purchase of asphalt emulsion in accordance with the terms and conditions of the applicable citywide universal term contract for the Transportation Division and to authorize the expenditure of $50,000.00 from the Municipal Motor Vehicle License Tax Fund.  ($50,000.00)

Body

WHEREAS, the daily activities of the Transportation Division require the purchase and use of asphalt emulsion to effect repairs and maintenance to streets, gravel alleys and berms and to patch potholes on city streets; and

WHEREAS, funds are budgeted and available in the Municipal Motor Vehicle License Tax Fund for the purchase of asphalt emulsion; now, therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1.  That the Finance and Management Director be and hereby is authorized to establish a purchase order with Phillips Oil Company, Incorporated, of Ohio, for the procurement of asphalt emulsion in an amount not to exceed $50,000.00 for the Transportation Division in accordance with the specifications of citywide universal term contract FL002383.

SECTION 2.  That the expenditure of $50,000.00 or so much thereof as may be needed be and hereby is authorized from Fund 266, the Municipal Motor Vehicle License Tax Fund, Department 59-09, Transportation Division, Object Level One Code 02, Object Level Three Code 2262 and OCA Code 599115 for the purchase of said asphalt emulsion.

SECTION 3.  That this ordinance shall take effect and be in force from and after the earliest period allowed by law.