Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with FYDA Freightliner Columbus, Inc. for the purchase of a Single Axle Dump Truck with CNG Engine and Maintenance Body. The Single Axle Dump Truck with CNG Engine and Maintenance Body will be used by the Division of Water, Distribution Maintenance Section. This vehicle is used primarily by water maintenance crews assigned to maintain the water distribution system. This unit hauls employees, tools, materials, and equipment needed to complete repairs to mainlines and valves. Examples of use would include the hauling of excavated material and equipment such as jackhammers and hydraulics to job sites.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA005556). Seventy-Nine (79) vendors (76 MAJ, 2 MBR, 1 M1A) were solicited and one (1) bid (1 MAJ) was received and opened on September 18, 2014. The Division of Water recommends the award be made to FYDA Freightliner Columbus, Inc. as the lowest responsive and responsible and best bidder in the amount of $181,619.00.
This purchase was approved by Fleet Management as a replacement vehicle for Crew Truck, BT-21721, a 2004 vehicle with over 80,000 miles. The City's replacement schedule for this type of vehicle is 8 years. In support of the Mayor's Get Green Columbus initiative, the vehicles are powered by a compressed nature gas engine (CNG). The CNG option adds approximately $40-50,000 premium to the final cost of this vehicle. The vendor listed below is not certified with MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: FYDA Freightliner Columbus, Inc., 31-0789102 expires 7/15/16
FISCAL IMPACT: $190,000.00 is budgeted for this purchase.
$187,585.00 was expended for a similar purchase in 2013.
$0.00 was expended for a similar purchase in 2012.
Title
To authorize the Director of Finance and Management to enter into a contract with FYDA Freightliner Columbus, Inc. for the purchase of a Single Axle Dump Truck with CNG Engine and Maintenance Body for the Division of Water and to authorize the expenditure of $181,619.00 from the Water Operating Fund. ($181,619.00)
Body
WHEREAS, the purchase of a Single Axle Dump Truck with CNG Engine and Maintenance Body for the Division of Water will be used by the Division of Water, Distribution Maintenance Section. This vehicle is used primarily by water maintenance crews assigned to maintain the water distribution system. This unit hauls employees, tools, materials and equipment needed to complete repairs to mainlines and valves. Examples of use would include the hauling of excavated material and equipment such as jackhammers and hydraulics to job sites; and
WHEREAS, the Division of Water recommends an award to be made to the lowest responsive and responsible and best bidder, FYDA Freightliner Columbus, Inc.; and
WHEREAS, a contract will be issued by the Purchasing Office in accordance with the terms, conditions and specifications of Solicitation Number: SA005556 on file in the Purchasing Office; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with FYDA Freightliner Columbus, Inc., 1250 Walcutt Rd., Columbus, Ohio 43228 for the purchase of Single Axle Dump Truck with CNG Engine and Maintenance Body for the Division of Water, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $181,619.00 or so much thereof as may be needed, is hereby authorized from Dept/Div 60-09, Water Operating Fund 600, OCA 602730, Object Level One 06, Object Level Three 6652, to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.