$503,Explanation
Background: This ordinance authorizes the purchase of Dell computers for the Division of Police Crime Lab from an existing Universal Term Contract, FL005969. New computers are needed for the new Crime Lab facility that is being readied on Woodrow Avenue. The computers will be used to set up new workstations for lab analysts, replace computers for current staff, and outfit lab workstations for evidence intakes, transfer, and analysis.
Bid Information: The Dell Computing Hardware City Wide UTC is available to purchase needed items. The soliciation number is SA005494 and the UTC number is FL005969. The contract expires 4-30-2017.
Contract Compliance: Brown Enterprise Solutions #900353698 cc expires 01/31/2016
Emergency Designation: Emergency legislation is requested in order to conduct the transition of the Crime Lab operations from their current location to the new building as soon as the construction will allow.
Fiscal Impact: This ordinance authorizes an expenditure of $58,128.30 from the General Permanent Improvement Fund for the purchase of computers for the City's new Crime Lab. Funds were budgeted in the Public Safety's 2014 Capital Improvement Budget for the construction of the Crime Lab and the purchase of new equipment. A transfer of cash from the unallocated balance of the General Permanent Improvement Fund to a Police Project and an amendment to Safety's CIB is necessry to provide sufficient funds and authority in the designated project.
Title
To amend the Capital Improvement Budget; to authorize the City Auditor to appropriate and transfer funds within the General Permanent Improvement Fund; to authorize and direct the Finance and Management Director to issue a purchase order for the purchase of Dell computers for the Division of Police from the existing Dell Computing Hardware Universal Term Contract FL005969, to authorize the expenditure of $58,128.30 from the General Permanent Improvement Fund; and to declare an emergency. ($58,128.30)
Body
WHEREAS, the Division of Police needs to purchase computers for the Crime Lab; and
WHEREAS, a Universal Term Contract, FL005969 exists for this purchase; and
WHEREAS, it is now necessary to amend the 2014 Capital Improvement Budget and to appropriate and transfer cash from the unallocated balance to the Police Project Account within the General Permanent Improvement Fund for the purchase of computers for the new Crime Lab; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Police, in that it is necessary to purchase said goods, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Captial Improvement Budget be amended in fund 748, Division 30-03 as follows;
Project Name/Project No./Current Authority/Revised Authority/ Difference
45-01 Unallocated Balance | Fund 748|748999-100000| $564,432 | $503,304 | ($58,128.30)
Police Prop Room/Crime Lab | Fund 748| 330033-100000 | $0.00 | $58,128.30 |$58,128.30
SECTION 2. That the City Auditor is hereby authorized to appropriate and transfer funding within the General Permanent Improvement Fund as follows:
FROM: Dept/Div: 45-01/Fund 748/Project Number 748999-100000/Project Name - Unallocated Balance/OCA Code: 643114 /OL3: 6649/Amount:$58,128.30
TO: Dept/Div: 30-03/Fund 748/Project Number 330033-100000/Project Name - Police Prop Room/Crime Lab/OCA Code: 748033/OL3: 6649/Amount:$58,128.30
SECTION 3. That the Finance and Management Director be and is hereby authorized and directed to issue a purchase order for the purchase of Dell computers for the Division of Police in accordance with the existing Universal Term Contract, FL005969.
SECTION 4. That the expenditure of $58,128.30, or so much thereof as may be necessary in regard to the action authorized in Section 3, and hereby is authorized and approved as follows:
Divison: 30-03
Fund: 748
Project: 330033-100000
OCA: 748033
Object Level 1: 06
Object Level 3: 6649
Amount: $58,128.30
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.