Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT), on behalf of the Department of Public Utilities (DPU), to renew an annual agreement (Service Contract # 2164456) for maintenance and support with the Oracle America, Inc. for the twelve month coverage period from May 31, 2011 through May 30, 2012. This agreement provides computer programming software maintenance on the SPL/WAM system and obligates Oracle America, Inc. to provide upgrades, new releases, and maintain the work request and asset management system software licensed to the Department of Public Utilities. The amount of funds needed for the renewal of this annual maintenance and support agreement is $63,585.84.
The company (Oracle USA Inc.), associated with the original contract changed their name and Federal Identification number May 2010. This legislation authorizes the Department of Technology on behalf of the Department of Public Utilities (DPU) to enter into a contract with Oracle America, Inc., formerly known as Oracle USA Inc.
This ordinance will authorize the assignment of all open, past and present contracts between the City of Columbus with Oracle USA, Inc., FID 84-1332677 to Oracle America, Inc. FID 94-2805249; with the contract compliance expiring on 5/19/2012. In May 2010 Oracle USA, Inc. updated their W-9 to reflect the company name as Oracle America, Inc. with a new federal ID number but the same business address.
This ordinance also requests approval to continue services provided by Oracle America, Inc. in accordance with sole source procurement provisions, of Section 329 of the Columbus City Code; as it has been determined that Oracle software can be purchased from third party vendors, however, only Oracle can supply network license, maintenance and support.
FISCAL IMPACT:
The cost for the annual renewal agreement for computer programming software maintenance and support on the SPL/WAM system for the year 2009 was $59,935.78 and $61,733.83 in 2010, with the provider Oracle America, Inc. The cost associated with this year's annual renewal agreement is $63,585.84. Funds are budgeted and available in the Department of Technology, internal service fund.
CONTRACT COMPLIANCE:
Vendor Name: Oracle America, Inc. CC #/F.I.D #: 94 - 2805249 Expiration Date: 05/19/2012
Title
To authorize the Director of the Department of Technology, on behalf of the Department of Public Utilities, to renew an annual agreement with Oracle America, Inc. to provide computer programming software maintenance and support on the SPL/WAM system; in accordance with sole source procurement provisions of the Columbus City Codes; to authorize the expenditure of $63,585.84 from the Department of Technology, internal service fund. ($63,585.84)
Body
WHEREAS, the Director of the Department of Technology (DoT), on behalf of the Department of Public Utilities (DPU), has a need to renew an annual agreement for maintenance and support with the Oracle America, Inc.; and
WHEREAS, this agreement provides computer programming software maintenance on the SPL/WAM system and obligates the vendor to provide upgrades, new releases, and to maintain the work request and asset management system software licensed to the Department of Public Utilities; and
WHEREAS, it is best to continue with these services in order to provide continuous support to the Department of Public Utilities to insure the required maintenance of their infrastructure assets and to maximize the efficiency of their work efforts; and
WHEREAS, this annual renewal agreement for software maintenance, support and upgrades is for a twelve month coverage period from May 31, 2011 through May 30, 2012; and
WHEREAS, this ordinance will authorize the assignment of all open past and present contracts between the City of Columbus with Oracle USA, Inc., FID 84-1332677 to Oracle America, Inc. FID 94-2805249, with the contract compliance expiring on 5/19/2012; and
WHEREAS, this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
WHEREAS, it is necessary to renew an annual agreement with Oracle America, Inc. to provide computer programming software maintenance and support on the SPL/WAM system so as not to negatively impact the operation of the services provided by the Department of Public Utilities thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology, be and is hereby authorized to renew an annual agreement (Oracle America, Inc. Service Contract #2164456) with the Oracle America, Inc. to provide computer programming software maintenance and support on the SPL/WAM system, and of which the agreement also obligates Oracle America, Inc. to provide upgrades, new releases, and to maintain the work request and asset management system software licensed to the Department of Public Utilities, in the amount of $63,585.84 for a twelve month coverage period from May 31, 2011 through May 30, 2012.
SECTION 2. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 3. That the expenditure of $63,585.84 or so much thereof as may be necessary is hereby authorized to be expended from:
Division 47-01 -- Fund 514 -- Subfund 550 -- OCA Code 514550 -- OBJ Level 1 03 -- OBJ Level 03 3369 -- Amount $3,878.74 - DOPW-Electricity/Power
Division 47-01 -- Fund 514 -- Subfund 600 -- OCA Code 514600 -- OBJ Level 1 03 -- OBJ Level 03 3369 -- Amount $24,671.31 - DOPW-Water
Division 47-01 -- Fund 514 -- Subfund 650 -- OCA Code 514650 -- OBJ Level 1 03 -- OBJ Level 03 3369 -- Amount $27,659.83 - DOSD - Sanitary Sewers
Division 47-01 -- Fund 514 -- Subfund 675 -- OCA Code 514675 -- OBJ Level 1 03 -- OBJ Level 03 3369 -- Amount $7,375.96 - Storm Water
SECTION 4. That this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.