Explanation
Background: This legislation authorizes the Finance and Management Director to enter into a professional services contract for the Facilities Management Division with Mull & Weithman Architects, Inc. for engineering consulting services in order to produce detailed plans for the Far East Neighborhood Policing Center (Police Station #14), to be located on Park Crescent Drive. Design services will include environmentally responsible components in compliance with the Mayor's policy directive "Get Green Columbus 2005: Environmental Stewardship in the 21st Century."
Mull & Weithman Architects, Inc. will be responsible for design and construction administration. The design phase will include the design of a facility, progressive meetings with the City and the community through completion of agreed upon final product, complete zoning process, renderings, drawings, specifications, and the bid process. The construction administration phase will include shop drawings and submittal reviews, RFI and change order process, pay request review/approval, weekly site progress meetings, providing as built drawings/CAD files, with close out documentation upon completion of the project. The contract will also include an architectural contingency for City requested scope of work changes and unforeseen circumstances.
Formal Requests for Statements of Qualifications (RFSQ) were solicited by the City of Columbus in the City Bulletin from October 13, 2005 through October 21, 2005. The City received three minimally compliant proposals (0 MBE, 0 FBE). A three-member evaluation committee reviewed the statements. One member was from the Police Division and two members were from the Facilities Management Division.
The committee ranked the statements of qualifications as follows: Mull & Weithman Architects, Inc. 499; Cole + Russell Architects, Inc. 468; eS Architecture and Development Inc. 457. All three of the committee members ranked Mull & Weithman Architects, Inc. as most qualified.
Emergency action is requested so that work may begin as quickly as possible to improve Police operations in this area of the City.
Fiscal Impact: The Police Division budgeted $1,400,000.00 in the 2004 Capital Improvement Budget for the completion of this project, including land acquisition, professional services, and construction. The actual project will be bid once the engineering is complete. The total cost of this professional services contract is $156,500.00. Previously, $172,200.00 was approved by City Council for land acquisition (Ordinance 0339-2005, passed March 2, 2005). Mull & Weithman Architects, Inc. Contract Compliance Number 31-1635306, exp. 01/31/2008.
Title
To authorize the Finance and Management Director to enter into contract for the Facilities Management Division with Mull & Weithman Architects, Inc. for professional services related to the construction of a Far East Neighborhood Policing Center to be located on Park Crescent Drive, to authorize the expenditure of $156,500.00 from the Safety Voted Bond Fund, and to declare an emergency. ($156,500.00).
Body
WHEREAS, the City of Columbus desires to design a policing facility on the far east side of the City to better meet the current and future needs of the residents of Columbus, and
WHEREAS, three firm submitted professional services proposals and Mull & Weithman Architects, Inc. achieved the highest score from a three-person Evaluation Committee, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to contract with Mull & Weithman Architects, Inc. for professional services associated with the design and construction administration of the Far East Neighborhood Policing Center to be located on Park Crescent Drive, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to contract with Mull & Weithman Architects, Inc. for professional services associated with the design and construction administration of the Far East Neighborhood Policing Center to be located on Park Crescent Drive.
SECTION 2. That the expenditure of $156,500.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330024
OCA Code: 330024
Object Level 1: 06
Object Level 3: 6620
Amount: $156,500.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.