Explanation
BACKGROUND: The Columbus Police Impound Lot has experienced an increase in both vehicle and customer traffic since its establishment. While the facility offers essential services, it currently faces challenges such as limited security measures, inadequate lighting, which creates vulnerabilities for potential criminal activities. Instances of unauthorized access to the secured property poses a potential security threat. The existing camera system is comprised of twelve outdoor cameras to monitor approximately 54.187 acres of land around the facility. Furthermore, ten of these cameras are analog 704x480, providing low-quality video output. To address security challenges and effectively monitor vehicular and pedestrian traffic, it is recommended that the Impound Lot procure additional digital cameras. The project request entails an increase in the number of cameras to approximately forty-six. In light of the aforementioned factors, the Division seeks a bid waiver with KNS Services Inc to provide the additional camera equipment. KNS Services Inc has a proven track record of successful collaboration with the City of Columbus.
BID INFORMATION: The Division of Police is requesting a Bid Waiver on this contract as KNS Services Inc, is well-versed in the City of Columbus' existing camera equipment and utilizes equipment that is similar to the Neighborhood Safety Cameras, compatible with the Genetec software for video monitoring.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
CONTRACT COMPLIANCE NO: CC005443 with expiration date of February 22, 2025
FISCAL IMPACT: This ordinance authorizes an expenditure of $58,385.74 from the Law Enforcement Contraband Seizure Fund with KNS Services Inc. for the purchase of camera equipment and installation for the Police Impound Lot. These funds were appropriated and authorized by Ordinance 1148-2024 passed on May 6, 2024.
Title
To authorize the Director of Public Safety to enter into a contract with KNS Services Inc., for purchase of cameras and equipment installation for the Police Impound lot; to waive the competitive bidding provisions of the Columbus City Code; and to authorize the expenditure of $58,385.74 from the Law Enforcement Contraband Seizure Fund. ($58,385.74)
Body
WHEREAS, the Division of Police has a need for the Director of Public Safety to enter into contract with KNS Services Inc. for the purchase of cameras and equipment installation for increased security measures for the Police Impound lot and vehicles impounded; and,
WHEREAS, the Division of Police has determined that it is in the City’s best interest to waive the competitive bidding procedures of Columbus City Code Chapter 329 to allow KNS Services Inc. to provide the cameras and equipment that remain compatible with the current software; and
WHEREAS, the funding for this purchase has been appropriated and authorized by Ordinance 1148-2024 passed on May 6, 2024; and,
WHEREAS, it is necessary in the usual daily operation of the Department of Public Safety, Division of Police to authorize the Director to enter into contract with KNS Services Inc. for the purchase of security cameras and equipment for the Impound Lot; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be and is hereby authorized to enter into a contract with KNS Services Inc for the purchase of cameras and equipment installation for increased security measures for the Police Impound lot
SECTION 2. That the expenditure of $58,385.74 or so much thereof as may be needed, be and the same is hereby authorized in the Law Enforcement Contraband Seizure Fund in object class 03 per the accounting codes in the attachment of this ordinance.
SECTION 3. That the City Council finds it is in the City’s best interest to waive the competitive bidding requirements of City Code Chapter 329 to allow the aforementioned contract with KNS Services Inc.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, the City Auditor shall establish such account codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.