Explanation
The City of Columbus Department of Public Safety, Division of Police on behalf of the Columbus Urban Area Homeland Security Advisory Committee was awarded a grant for the acquisition of F.L.I.R. (forward looking infrared) Systems for the helicopter unit. This equipment is a thermal and visible light imaging system that will provide detection capabilities in any type of weather conditions, day or night. The total expenditure in the amount of $484,705.00 will be paid by Franklin County through the Urban Area Homeland Security Grant. The Intergovernmental Agreements permit the City of Columbus and Franklin County to make these federal sub-grant expenditures and these agreements are being extended per Ordinance 1691-2006 which is in process. Due to deadline of this grant purchase, 3/01/07 this purchase must be expedited; grant deadlines were changed by Franklin County to insure proper funding for projects with a longer lead time.
Bid Information: A formal bid, Solicitation # SA002144 -F.L.I.R. (Forward Looking Infrared) System was opened on September 14, 2006. Two suppliers submitted bids for F.L.I.R. Systems. FLIR Systems Inc. was the lowest, responsive, responsible and best bidder at $484,705.00 for all items.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Emergency Designation: Emergency legislation is requested to expedite the process of the award from Franklin County Office of Homeland Security and Justice Programs.
Contract Compliance # 930708501
FISCAL IMPACT: There is no fiscal impact for the General Fund Account. The Intergovernmental Agreement permits City of Columbus and Franklin County to make the federal sub-grant expenditures.
Title
To authorize the Finance and Management Director to execute those documents necessary for the acquisition of Forward Looking Infra Red Systems for the Division of Polices' Helicopter unit, from FLIR Systems, Inc. utilizing the Homeland Security Grant, and to declare an emergency.
Body
WHEREAS, the Division of Police was awarded a grant from Franklin County Office of Homeland Security and Justice Programs; and
WHEREAS, this infrared camera system will provide better detection and safer flying for the Police Heliport Unit; and
WHEREAS, a formal bid, Solicitation SA002144 F.L.I.R. (Forward Looking Infrared) Systems, Inc. was received by the Purchasing Office on September 14, 2006; and
WHEREAS, FLIR Systems, Inc. was the lowest, responsive, responsible and best bidder; and
WHEREAS, the Division of Police is requesting the Finance and Management Director to execute the necessary documents for acquisition of this infrared camera system utilizing the Homeland Security Grant; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police in that it is immediately necessary to execute the needed documents for the acquisition of F.L.I. R. Systems from the federal sub-grant thereby preserving the public peace, property, health, safety and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to execute those documents necessary for acquisition of F.L.I.R. Systems, Inc. utilizing the Homeland Security Grant.
SECTION 2. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.