Explanation
BACKGROUND
This ordinance authorizes the Director of the Department of Technology (DoT) to renew the contract with Mythics, LLC (f/k/a Mythics, Inc.) for the purchase of Oracle software licensing, maintenance, and support services for the contract amount of $990,170.53.
The City uses Oracle software as a critical component in a number of citywide business systems, including 311, CUBS, WAM, and GIS. Oracle software is server-based and has given the City the capability to web-enabled applications for citizens', ensured compliance with licensing agreements, and is one of the fastest, most scalable and reliable databases in the industry providing a feature rich platform for business process implementation. Critical business functions would be negatively affected without this renewal.
Ordinance 1186-2022 authorized the Director of the Department of Technology to enter into a contract with Mythics, LLC (f/k/a Mythics, Inc.) for Oracle software licensing agreements, maintenance, and support services. The contract was advertised through Vendor Services as RFQ021314 and awarded to Mythics, LLC (f/k/a Mythics, Inc.), the sole respondent. The original contract established and authorized contract language which allowed for three (3) one-year renewal options with the approval of City Council. This ordinance exercises the third renewal option with Mythics, LLC (f/k/a Mythics, Inc.) for Oracle software licensing, maintenance, and support services.
This ordinance authorizes the third renewal at a total cost of $990,170.53 for a period of twelve (12) months, starting on June 1, 2025, and ending on May 31, 2026. The current contract (second renewal) expires on May 31, 2025 per Ordinance 0508-2024.
1.1 Amount of additional funds to be expended
The original contract amount: $786,025.06 (PO347359, Ord. 1186-2022)
Negotiated renewal #1: $848,907.06 (PO389162, Ord. 0581-2023)
Negotiated renewal #2: $916,819.14 (PO443257, Ord. 0508-2024)
Negotiated renewal #3: $990,170.53 (This ordinance)
TOTAL RENEWALS: $3,541,921.79
CONTRACT COMPLIANCE
Vendor Name: Mythics, Inc.
DAX vendor no.#: 009234
Expiration Date: 2/16/2026
FISCAL IMPACT
Funds for the services described in this ordinance are available and budgeted in the Information Services Operating Fund.
Title
To authorize the Director of the Department of Technology to renew a contract with Mythics, LLC (f/k/a Mythics, Inc.) for the purchase of Oracle software licensing, maintenance, and support services; and to authorize the expenditure of $990,170.53 from the Department of Technology, Information Services Operating Fund. ($990,170.53)
Body
WHEREAS, Ordinance No. 1186-2022 authorized the Director of the Department of Technology to enter into a contract with Mythics, LLC (f/k/a Mythics, Inc.) for Oracle software licensing agreements, maintenance, and support services; and
WHEREAS, the Department of Technology desires to renew the contract with Mythics, LLC (f/k/a Mythics, Inc.) for Oracle software licensing agreements, maintenance, and support services; and
WHEREAS, the contract established and authorized contract language allowed for three (3) one-year renewal options with the approval of City Council. This ordinance authorizes the third of the three annual renewals negotiated sole source contracts; and
WHEREAS, the above-described renewal will be for one year, starting on June 1, 2025, and ending on May 31, 2026, at a cost of $990,170.53; and
WHEREAS, it has become necessary in the usual daily operation of the City for the Department of Technology to authorize the Director of Technology to renew a contract with Mythics, LLC (f/k/a Mythics, Inc.) for the purchase of Oracle software licensing, maintenance, and support services, thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology be and is hereby authorized to renew the contract with Mythics, LLC (f/k/a Mythics, Inc.) for the purchase of Oracle software licensing, maintenance, and support services for a period of twelve (12) months, beginning on June 1, 2025, and ending on May 31, 2026, at the total cost of $990,170.53.
SECTION 2. That the expenditure of $990,170.53 or so much thereof as may be necessary is hereby authorized as shown in the attachment to this ordinance. (See attachment: 0450-2025EXP)
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.