Explanation
The purpose of this legislation is to authorize the Director of Finance and Management to enter into contract for the purchase of one (1) Seventy (70) foot, eighty (80) ton truck scale for the Division of Sewerage and Drainage, Compost Facility in accordance with bid number SA-003066
The scale will replace a 10 year old scale at the Compost Facility that has begun to fail structurally and is becoming not cost effective to maintain. The scale is used to weigh trucks to determine the weight of deliveries of sewage sludge and composting material that is used to produce Com-Til. The Office of Weights and Measures requires certified scales for the sale of Com-Til by weight.
The Purchasing Office opened formal bids on October 23, 2008. One (1) bid was received. After review of the bid, the Division of Sewerage and Drainage has determined that bid is acceptable and award should be made to Brechbuler Scales Inc. The bid included a five (5) year Endwall-to-Endwall warranty/service agreement covering parts, labor and travel. To maintain the warranty the City of Columbus is required to have a bi-annual scale inspection. This legislation request includes the amount for the five (5) service agreement which will be paid on a year to year basis. Below is the tabulation of the bid proposal received from Brechbuhler.
Item 1 70 Foot Truck Scale (Installed) $52,134.50
Item 2 Optional Hot Dip Galvanizing $13,500.00
Item 3 Five (5) year Warranty ($800.00/yr) $4000.00
SUPPLIER: Brechbuhler Scales Inc (34-0858812) Expires 11-3-10
FISCAL IMPACT: $69,634.50 is needed for this purchase
Emergency legislation is being requested so that the failing current scale can be removed and the new scale installed at the earliest possible time.
Title
To authorize the Director of Finance and Management to establish a purchase order with Brechbuhler Scales Inc for the purchase of one 70 Foot Truck Scale including five year warranty for the Division of Sewerage and Drainage, to authorize the expenditure of $69,634.50 from the Sewerage System Operating Fund; and to declare an emergency. ($69,634.50)
Body
WHEREAS, the Compost Facility currently has a truck scale that is failing structurally and is in need of replacement, and
WHEREAS, the Purchasing Office opened formal bids on October 23, 2008 for the purchase of one (1) 70 Foot, 80 Ton Truck Scale and one (1) bid was received, and
WHEREAS, the bid included the cost of a five (5) year service agreement which will be paid on a year to year basis, and
WHEREAS, the scale is used to weigh trucks that deliver sewage sludge and composting material used in the production of Com-Til, and
WHEREAS, the award is made to Brechbuhler Scales Inc in accordance with the specifications of Solicitation Number SA-003066 on file with the Purchasing Office, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, in that it is immediately necessary to enter into a purchase order for the purchase of one 70 Foot Truck Scale so that the failing current scale can be removed and the new scale installed at the earliest possible time with Brechbuhler Scales Inc for the immediate preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and is hereby authorized to establish a purchase order with Brechbuhler Scales Inc for the purchase of one (1) 70 Foot 80 Ton Truck Scale with 5 Year Warranty for the Division of Sewerage and Drainage, in accordance with specifications on file in the Purchasing Office.
Section 2. That the expenditure of $69,634.50 or so much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund No. 650,
OCA 604801
Object Level 1 06
Object Level 03: 6621.
Section 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.