Explanation
1. BACKGROUND
This ordinance authorizes the Director of the Department of Public Service to enter into contract with Strawser Paving Co., Inc. for the Resurfacing-Urban Paving FRA-710-0.00 (Busch Blvd and Schrock Road) project and to provide payment for construction, construction administration, and inspection services.
This contract repairs and resurfaces 1.89 miles of SR 710 and constructs 27 ADA curb ramps along SR 710. The work consists of milling the existing pavement, overlaying with new asphalt concrete, minor curb replacement, and replacing identified curb and sidewalk areas associated with installing ADA curb ramps. The resurfacing work includes areas of full depth pavement repair. The project also includes full depth roadway widening and the addition of a bike lane on both sides of Busch Boulevard. As well as the addition of a buffer zone between the bike lane and adjacent vehicle lanes on both Busch Boulevard and Schrock Road. Additionally, the project involves adjustment to the existing median and turn lanes on Schrock Road, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
Ordinance 1760-2023 authorized the Director of Public Service, on behalf of the City of Columbus, to submit applications to and execute grant agreements with the Ohio Department of Transportation relative to the Highway Safety Improvement Program, accepted and expended awarded grant funds, and issued refunds, if necessary, for the Resurfacing-Urban Paving FRA-710-0.00 (Busch Blvd and Schrock Road).
The estimated Notice to Proceed date is November 16, 2023. The project was let by the Office of Support Services through Vendor Services and Bid Express. Four bids were received on September 26, 2023 (all majority), and tabulated as follows:
Company Name Bid Amount City/State Majority/ODI Certification
Strawser Paving Co, Inc. $3,255,338.90 Columbus, Ohio MAJ
Shelly & Sands, Inc. $3,306,800.58 Zanesville, Ohio MAJ
Decker Construction Co. $3,689,828.47 Columbus, Ohio MAJ
Kokosing Construction Co, Inc. $4,273,904.59 Westerville, Ohio MAJ
Award is to be made to Strawser Paving Co., Inc. as the lowest responsive and responsible and best bidder for their bid of $3,255,338.90. The amount of construction administration and inspection services will be $292,980.50. The total legislated amount is $3,548,319.40.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Strawser Paving Company, Inc.
As part of their bid Strawser Paving Co., Inc. has proposed the following subcontractors to work on the project:
Company Name City/State Majority/ODI Certification
Bituminous Pavement Systems Columbus, Ohio MAJ
MP Dory Columbus, Ohio MAJ
Complete General Construction Columbus, Ohio MAJ
Dynamic Surface Applications Pennsdale, Pennsylvania MAJ
BUDS, Inc. Nashport, Ohio EBE
JRS Hauling Canal Winchester, Ohio MBE
MPC Trucking New Albany, Ohio MBE
32 Trucking LLC Pickerington, Ohio EBE
MS Trucking Groveport, Ohio MBE
WL Markers Columbus, Ohio MAJ
Paul Peterson Company Columbus, Ohio MAJ
Griffin Pavement Striping Columbus, Ohio MAJ
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Strawser Paving Company, Inc. is CC6114 and expires 1/17/25.
3. PRE-QUALIFICATION STATUS
Strawser Paving Company, Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Codes Chapter 329.
4. FISCAL IMPACT
A portion of the funding for this project is a reimbursable budgeted expense of $639,200.00 within the Federal Transportation Grant Fund, Fund 7765, Grant #G592304 (2023 Urban Paving Busch & Schrock 111560). Funds need to be appropriated.
The remaining balance of $2,909,119.40 is available within the Streets and Highways Bond Fund, Fund 7704. An amendment to the 2023 Capital Improvement Budget and a transfer of cash and appropriation is necessary to align spending with the proper project. It will be necessary to appropriate $81,921.23 within Streets and Highways Bond Fund, Fund 7704.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time and meet the requirements of the start date for the Ohio Department of Transportation funding award to avoid penalty and to ensure the safety of the traveling public.
Title
To amend the 2023 Capital Improvement Budget; to authorize the transfer of funds within the Streets and Highways Bond Fund; to appropriate funds within the Federal Transportation Grants Fund and the Streets and Highways Bond Fund; to authorize the Director of the Department of Public Service to enter into contract with Strawser Paving Co., Inc. for the Resurfacing-Urban Paving Busch Blvd and Schrock Road project; to authorize the expenditure of up to $3,548,319.40 from Streets and Highways Bond Fund and the Federal Transportation Grants Fund for the project; to repay any unused grant funds at the end of the grant period; and to declare an emergency. ($3,548,319.40)
Body
WHEREAS, the Department of Public Service is engaged in the Resurfacing-Urban Paving FRA-710-0.00 (Busch Blvd and Schrock Road) project; and
WHEREAS, the work for this project repairs and resurfaces 1.89 miles of SR 710 and constructs 27 ADA curb ramps along SR 710. The work consists of milling the existing pavement, overlaying with new asphalt concrete, minor curb replacement, and replacing identified curb and sidewalk areas associated with installing ADA curb ramps. The resurfacing work includes areas of full depth pavement repair. The project also includes full depth roadway widening and the addition of a bike lane on both sides of Busch Boulevard. As well as the addition of a buffer zone between the bike lane and adjacent vehicle lanes on both Busch Boulevard and Schrock Road. Additionally, the project involves adjustment to the existing median and turn lanes on Schrock Road, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Strawser Paving Co., Inc. will be awarded the contract for the Resurfacing-Urban Paving FRA-710-0.00 (Busch Blvd and Schrock Road) project; and
WHEREAS, the Department of Public Service requires funding to be available for the Resurfacing-Urban Paving FRA-710-0.00 (Busch Blvd and Schrock Rd) project for construction expense along with construction administration and inspection services; and
WHEREAS, Federal Transportation grant funds will be used to pay for a portion of this project; and
WHEREAS, it is necessary to amend the 2023 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, it is necessary for Council to authorize a transfer of funds and appropriation within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, funds must be appropriated within the Federal Transportation Grants Fund and the Streets and Highways Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into contract with Strawser Paving Co., Inc. to ensure the safety of the traveling public, thereby preserving the public health, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2023 Capital Improvements Budget authorized by Ordinance 1711-2023 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
7704 / P530282-100157 / Resurfacing - Urban Paving - FRA-710-0.0.00 (Busch Blvd & Schrock Rd) (Voted Carryover) / $702,520.00 / $115,418.00 / $817,938.00 (to match cash)
7704 / P530282-100158 / Resurfacing - Urban Paving - East Broad St - Nelson Rd to Westland Ave PID106274 (Voted Carryover) / $100,000.00 / ($100,000.00) / $0.00
7704 / P530282-100155 / Resurfacing - Urban Paving - FRA-3.19.87 (Westerville Rd) (Voted Carryover) / $250,000.00 / ($250,000.00) / $0.00
7704 / P530282-100117 / Resurfacing - Resurfacing Coordination with Future DPU Projects (Voted Carryover) / $561,256.00 / ($506,369.00) / $54,887.00
7704 / P440104-100040 / Miscellaneous Developments - Vision Zero Action Plan Implementation (Voted Carryover) / $596,294.00 / ($146,294.00) / $450,000.00
7704 / P530161-100000 / Roadway Improvements (Voted Carryover) / $1,564,801.00 / ($1,088,521.00) / $476,280.00
7704 / P530282-100157 / Resurfacing - Urban Paving - FRA-710-0.0.00 (Busch Blvd & Schrock Rd) (Voted Carryover) / $817,938.00 / $2,091,181.00 / $2,909,119.00
SECTION 2. That the transfer of $146,294.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P440104-100040 (Miscellaneous Developments - VisionZero Action Plan Implementation), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P530282-100157 (Resurfacing - Urban Paving - FRA-710-0.0.00 (Busch Blvd & Schrock Rd)), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the transfer of $1,088,521.10, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530161-100000 (Roadway Improvements), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P530282-100157 (Resurfacing - Urban Paving - FRA-710-0.0.00 (Busch Blvd & Schrock Rd)), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the appropriation of $841,610.49 or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5911 (Design and Construction), Project P530282 (Resurfacing), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P530282-100157 (Resurfacing - Urban Paving - FRA-710-0.0.00 (Busch Blvd & Schrock Rd)), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 5. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2023, the sum of $639,200.00 is appropriated in Fund 7765 (Federal Transportation Grants Fund), Dept-Div 5912 (Design and Construction), Grant #G592304 (2023 Urban Paving Busch & Schrock 111560), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 6. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2023, the sum of $81,921.23 is appropriated in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P530282-100157 (Resurfacing - Urban Paving - FRA-710-0.0.00 (Busch Blvd & Schrock Rd)), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 7. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Strawser Paving Company, Inc., 1595 Frank Road, Columbus, Ohio 43223, for the Resurfacing - Urban Paving - FRA-710-0.0.00 (Busch Blvd & Schrock Rd) project in the amount of up to $3,255,338.90 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $292,980.50.
SECTION 8. That the expenditure of $2,909,119.40, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), P530282-100157 (Resurfacing - Urban Paving - FRA-710-0.0.00 (Busch Blvd & Schrock Rd)), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 9. That the expenditure of $639,200.00, or so much thereof as may be needed, is hereby authorized in Fund 7765 (Federal Transportation Grants Fund), Dept-Div 5912 (Design and Construction), Grant #G592304 (2023 Urban Paving Busch & Schrock 111560), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 10. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 11. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 12. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 13. That, at the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 14. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.