Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish Universal Term Contracts (UTCs) for the option to purchase Non-Safety Uniforms with Galls LLC and Jonahs Enterprises, Inc. This are a City wide contracts providing uniforms. Shirts, jackets, pants and hats are used to outfit employees. The term of the proposed option contracts would be approximately two years, expiring March 31, 2025, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on March 2, 2023. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO002253.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Request for Quotation No. RFQ023925). Three bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Jonahs Enterprises, Inc., CC# 044110 expires 1/23/2025, Items 1 thru 77 and catalogue, $1.00
Galls, LLC, CC# 007478 expires 6/29/2023, Items 1 thru 77 and catalogue, $1.00
Total Estimated Annual Expenditure: $250,000 City wide
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance to avoid a disruption in obtaining these essential work items due to global supply chain logistic delays and erratic pricing affecting uniform purchases.
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO002253. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into Universal Term Contracts for the option to purchase Non-Safety Uniforms with Jonahs Enterprises, Inc. and Galls LLC; to authorize the expenditure of $2.00; and to declare an emergency. ($2.00).
Body
WHEREAS, the Non-Safety Uniforms UTCs will provide for the purchase of shirts, jackets, pants, and hats used to outfit City employees; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on March 2, 2023 and selected the overall lowest, responsive, responsible and best bidders; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management in that it is immediately necessary to authorize the Director to enter into a Universal Term Contract for the option to purchase Non-Safety Uniforms to avoid a disruption in obtaining these essential work items due to disruptions to the global supply chain for garments; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contracts for the option to purchase Non-Safety Uniforms in accordance with Request for Quotation RFQ023925 for a term of approximately two years, expiring March 31, 2025, with the option to renew for one (1) additional year, as follows:
Jonahs Enterprises, Inc., Items 1 thru 77 and catalogue, $1.00
Galls, LLC, Items 1 thru 77 and catalogue, $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO002253 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.