Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into contract with ME/IBI Group, dba M-E Companies, Inc., in the amount of up to $606,538.00 for the Intersection Improvements - Gender Road at Refugee Road (FRA-CR222 Gender Road at Refugee, PID 90241) project.
The intent of this project is to provide the City of Columbus, Department of Public Service with completion of the Project Development Process (PDP) for improvements to the intersection of Gender Road at Refugee Road. The purpose of the project is to reduce congestion at the intersection of Gender and Refugee, improve safety, and address deficiencies in the pedestrian and bikeway system.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Intersection Improvements - Gender Road at Refugee Road (FRA-CR222 Gender Road at Refugee, PID 90241) project. The project was formally advertised on the Vendor Services web site from October 12, 2012, to November 8, 2012. The city received four (4) responses. One team, lead by ADR & Associates, LTD., was deemed non-responsive due to their not meeting all required ODOT pre-qualification categories. The remaining three proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on November 15, 2012.
Company Name City/State Majority/MBE/FBE/ASN /PHC
ME Companies, Inc. Westerville, OH Majority
HDR Engineering, Inc. Columbus, OH PHC
Michael Baker Jr., Inc. Upper Arlington, OH Majority
M-E Companies, Inc. received the highest score by the evaluation committee and will be awarded the Intersection Improvements - Gender Road at Refugee Road (FRA-CR222 Gender Road at Refugee, PID 90241) contract.
Searches in the System for award Management (Federal) and the Findings for Recovery list (State) produced no findings against M-E Companies, Inc.
2. CONTRACT COMPLIANCE
The ME Companies, Inc. contract compliance number is 31442777 and expires on 11/20/14.
3. FISCAL IMPACT
Funding for this contract is available as follows:
$606,538.00 contract amount
$523,800.00 ODOT grant
$ 82,738.00 DPS share - Street and Highway Improvement Fund (766)
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary engineering and design funding and prevent unnecessary delays in the Department of Public Service's Capital Improvement Program.
Title
To amend the 2012 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation within the Streets and Highways Improvement Fund; to authorize the City Auditor to transfer $82,738.00 between funds; to authorize the City Auditor to appropriate $606,538.00 within the Fed-State Highway Engineering Fund; to authorize the Director of Public Service to enter into contract with ME/IBI Group for engineering services in connection with the Intersection Improvements - Gender Road at Refugee Road (FRA-CR222 Gender Road at Refugee, PID 90241) project; to authorize the expenditure of up to $606,538.00 from the Fed-State Highway Engineering Fund for this contract; and to declare an emergency. ($606,538.00)
Body
WHEREAS, the Director of Public Service has identified the need to enter into a professional service contract to provide for engineering services for the Intersection Improvements - Gender Road at Refugee Road (FRA-CR222 Gender Road at Refugee, PID 90241) project; and
WHEREAS, The Department of Public Service, Office of Support Services solicited Requests for Proposals for this project; and
WHEREAS, ME/IBI Group, dba M-E Companies, Inc., received the highest score by the evaluation committee and will be awarded the contract for this project; and
WHEREAS, this ordinance authorizes the Director of Public Service to enter into contract with ME/IBI Group for the provision of engineering services described above in the amount of up to $606,538.00; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that this contract should be authorized immediately so that funding can be made available for necessary engineering, services for the Intersection Improvements - Gender Road at Refugee Road (FRA-CR222 Gender Road at Refugee, PID 90241) project; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2012 C.I.B. authorized by ordinance 0368-2012 be amended as follows to provide sufficient authority for the appropriate projects authorized within this ordinance:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
766 / 766999-100000 / Unallocated Balance (Street & Highway Improvement Carryover) / $1,155,341 / ($82,738) / $1,072,603
766 / 530086-100023 / Intersection Imp. - Gender Road at Refugee (Street & Highway Improvement Carryover) / $1 / $82,738 / $82,739
SECTION 2. That the City Auditor is hereby authorized to appropriate the sum of up to $82,738.00 from the unappropriated balance of the Street and Highways Improvement Fund, Fund 766, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2013 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 766999-100000 / Unallocated Balance / 06-6600 / 766999 / $82,738.00
SECTION 3. That the City Auditor is hereby authorized to transfer cash and appropriation within the Street and Highway Improvement Fund, No. 766, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 766999-100000 / Unallocated Balance / 06-6600 / 766999 / $82,738.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 530086-100023 / Intersection Imp. - Gender Road at Refugee / 10-5501 / 768623 / $82,738.00
SECTION 4. That the City Auditor is hereby authorized to transfer cash between the Street and Highway Improvement Fund, No. 766 and the Fed-State Higway Eng. Fund, No. 765, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 530086-100023 / Intersection Imp. - Gender Road at Refugee / 10-5501 / 768623 / $82,738.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
765 / 591229-100000 / Gender Road PID90241 / 80-0886 / 591229 / $82,738.00
SECTION 5. That from the unappropriated monies in the Federal-State Highway Engineering Fund, No. 765, and from any and all sources estimated to come into said fund and unappropriated for any other purpose during the period ending December 31, 2013, the sum of $606,538.00 is appropriated for the Department of Public Service, Division of Design and Construction, as follows:
Dept-Div / Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
59-12 / 765 / 591229-100000 / Gender Road PID90241 / 06-6600 / 591229 / $606,538.00
SECTION 6. That the Director of Public Service be and is hereby authorized to enter into contract with ME/IBI Group for the Intersection Improvements - Gender Road at Refugee Road (FRA-CR222 Gender Road at Refugee, PID 90241) project for engineering services in an amount of up to $606,538.00.
SECTION 7. That for the purpose of paying the cost of this contract the sum of up to $606,538.00 or so much thereof as may be needed, is hereby authorized to be expended from the Federal-State Highway Engineering Fund, No. 765 as follows:
Dept-Div / Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
59-12 / 765 / 591229-100000 / Gender Road PID90241 / 06-6682 / 591229 / $606,538.00
SECTION 8. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 10. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 11. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.