Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a planned contract modification with Stantec Consulting Services, Inc. (Stantec) for construction administration/inspection services for Department of Public Utilities construction projects bid during the calendar years 2026 through 2028 as part of the Construction Administration/Construction Inspection Services 2026-2028 contracts.
Stantec Consulting Services, Inc. will perform construction administration/inspection services for Department of Public Utilities Capital Improvement Projects that bid during the years 2026, 2027, and 2028. The contract will be modified as needed throughout the 3-year period to include these projects as they go into construction. Projects are located throughout the City of Columbus.
The construction project to be administered by Stantec Consulting Services under this contract modification is 611037-100000 Kreiger Court Stormwater Improvements.
The Columbus Community is 52-Westland.
1.1. Amount of additional funds to be expended: $343,576.00
Original Contract: $1,042,024.74 (ORD 0535-2026; PO TBD)
Modification #1: $343,576.00 (This ordinance)
Total $1,385,600.74
1.2. Reasons additional goods/services could not be foreseen:
This is a three-year contract for fiscal years 2026 - 2028 for which modifications were anticipated pursuant to the original authorizing legislation under Ordinance 0535-2026 to account for future construction projects being assigned to Stantec Consulting Services Inc. for inspection services. Those future construction projects were not known when the contract was put into place.
1.3. Reason other procurement processes are not used:
This is a multi-year contract that will be modified as required to provide construction administration/inspection services for future construction projects that bid during the three-year (2026-2028) time frame. Those future construction projects were not known when the contract was put into place.
1.4. How cost of modification was determined:
The cost of this modification was determined by negotiations between Stantec Consulting Services Inc. and the Department of Public Utilities project staff based upon the existing contract labor titles, maximum labor rates, allowable contract expenses, and the time estimated to be needed to perform contract tasks.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
Division of Water Reclamation projects include rehabilitation of existing sewers, repair to existing sewers, construction of new sewers, and construction of green infrastructure. The majority of the projects will reduce inflow and infiltration to the City’s sanitary sewer system thus mitigating sanitary sewer overflows to basements and waterways. Other projects provide improvement to existing storm infrastructure to mitigate drainage/flooding issues.
3. CONTRACT COMPLIANCE INFORMATION
Stantec Consulting Services, Inc.’s contract compliance number is CC-000462 and expires 7/1/2027. Stantec Consulting Services, Inc.’s certification was in good standing at the time of contract award.
Stantec Consulting Services, Inc. plans to subcontract with the following company:
Name C.C. No. Exp. Date_________City/State Status
DHDC, Inc. CC-006280 05/23/26 Columbus/OH MAJ
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Stantec Consulting, Inc.
Stantec Consulting Services Inc. and DHDC were in good standing at the time of this contract modification.
4. FISCAL IMPACT
This project is anticipated to be financed with a loan from the Water Pollution Control Loan Fund (WPCLF), a program jointly administered by the Ohio EPA's Division of Environmental and Financial Assistance and the Ohio Water Development Authority (OWDA). City Council authorized this loan application and acceptance of funding via Ordinance 3119-2025, passed by Council on 12/15/2025. This loan is expected to be approved at the OWDA April 2026 Board meeting. This ordinance is contingent upon the loan being approved by OWDA. The Department of Public Utilities will inform the Auditor's Office when this loan has been approved. This is a reimbursement loan. The Department of Public Utilities must pay Stantec Consulting Services, Inc and then submit the invoices paid to OWDA for reimbursement.
Funds will need to be appropriated in the OWDA Storm Sewers Fund, Fund 6211, in the amount of $343,576.00.
Title
To authorize the Director of the Department of Public Utilities to enter into a planned contract modification for Construction Administration and Inspection Services with Stantec Consulting Services, Inc. for the Kreiger Court Stormwater Improvements Project; to authorize the appropriation and expenditure of up to $343,576.00 from the Ohio Water Development Authority Storm Sewers Fund for the contract modification; and to make this ordinance contingent upon the Ohio Water Development Authority approving a loan for the project. ($343,576.00)
Body
WHEREAS, the Department of Public Utilities advertised a Request for Proposals for Construction Administration/Construction Inspection Services; and
WHEREAS, Stantec Consulting Services was one of seven firms selected by the evaluation committee to provide these services; and
WHEREAS, Ordinance 0535-2026 authorized the contract with Stantec Consulting Services for these services and assigned the first task to be performed; and
WHEREAS, the Department of Public Utilities is engaged in the Kreiger Court Stormwater Improvements Project, CIP 611037-100000; and
WHEREAS, a construction contract has been awarded for the Kreiger Court Stormwater Improvements Project; and
WHEREAS, construction administration and construction inspection services must be performed on the construction work; and
WHEREAS, an additional construction inspection/administration task needs to be performed; and
WHEREAS, the contract with Stantec Consulting Services will need to be modified to add this task to the contract and to add funding to pay for the task; and
WHEREAS, Ordinance 3119-2025 authorized this project to be funded by a loan to be obtained through the Water Pollution Control Loan Fund (WPCLF) Loan Account; and
WHEREAS, it is necessary to appropriate and expend funds from the OWDA Storm Sewers Fund, Fund 6211, to pay for the Construction Administration/Construction Inspection Services of the Kreiger Court Stormwater Improvements Project; and
WHEREAS, this ordinance is contingent upon loan approval by the Ohio Water Development Authority which is anticipated to occur in April of 2026; and
WHEREAS, it is necessary in the daily operation of the Department of Public Utilities to authorize the Director of the Department of Public Utilities to enter into a planned contract modification for the Construction Administration/Construction Inspection (CA/CI) Services 2026-2028 contract with Stantec Consulting Services, Inc., so CA/CI services can be performed on the construction of the Kreiger Court Stormwater Improvements Project, CIP 611037-100000; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the appropriation of $343,576.00, or so much thereof as may be needed, is hereby authorized in the OWDA Storm Sewers Fund, Fund 6211, per the accounting codes in the attachment to this ordinance.
SECTION 2. That the expenditure of $343,576.00, or so much thereof as may be needed, is hereby authorized per the accounting codes in the attachment to this Ordinance.
SECTION 3. That the Director of Public Utilities is authorized to enter into a contract with Stantec Consulting Services, Inc. 1500 Lake Shore Drive, Suite 100, Columbus, Ohio 43204, for construction administration and inspection services, in accordance with the terms and conditions as shown in the contract on file with the Department of Public Utilities, in an amount not to exceed $343,576.00 for the Kreiger Court Stormwater Improvements Project.
SECTION 4. That this ordinance is contingent upon the Ohio Water Development Authority approving a Water Pollution Control Loan Fund loan for this project.
SECTION 5. That funds are hereby deemed appropriated and expenditures authorized to carry out the purposes of this Ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.