Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Mainline Valves and Boxes with Core & Main LP., and Ferguson Enterprises Inc. The Division of Water is the sole user for Mainline Valves and Boxes. Valves and Boxes are used to repair and replace main water lines. The term of the proposed option contracts would be approximately two (2) years, expiring March 31, 2021 with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on February 28, 2019. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001107.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ011242). Two bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Core & Main LP, CC# 000148, expires 2/28/2021, Items# 1-9, 11-12, 18-26, 34-35, 37-38, 40, 43-48 & 53, $1.00
Ferguson Enterprises Inc., CC# 009189, expires 2/28/2021, Items# 10, 13-17, 27-33, 36, 39, 41-42, & 49-52; $1.00
Total Estimated Annual Expenditure: $110,000.00, Division of Water, the primary user.
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the current contract expires on 3/31/2019.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001107. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into two (2) Universal Term Contracts for the option to purchase Mainline Valves and Boxes with Core & Main LP and Ferguson Enterprises Inc; to authorize the expenditure of $2.00 from General Budget Reservation BRPO001107; and to declare an emergency. ($2.00).
Body
WHEREAS, the Mainline Valves and Boxes Universal Term Contracts will provide for the purchase of parts to repair and replace water lines, and
WHEREAS, the Purchasing Office advertised and solicited formal bids on February 28, 2019 and selected the overall lowest, responsive, responsible and best bidders; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Finance and Management Director to enter into two (2) Universal Term Contracts for the option to purchase Mainline Valves and Boxes, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contracts for the option to purchase Mainline Valves & Boxes in accordance with Request for Quotation RFQ011242 for a term of approximately two (2) years, expiring March 31, 2021, with the option to renew for one (1) additional year, as follows:
Core & Main LP, Items# 1-9, 11-12, 18-26, 34-35, 37-38, 40, 43-48 & 53, $1.00
Ferguson Enterprises Inc., Items# 10, 13-17, 27-33, 36, 39, 41-42, & 49-52; $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001107 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.