Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to enter into a planned contract modification with 360Water, Inc. for the purposes of providing additional professional services that are needed for the Division of Sewerage and Drainage and Division of Power and Water for Facilities and Safety Training.
The contract allows for the on-going safety training which includes Ergonomic Training, Back Safety, Chemical Handling and Storage and Fire Extinguisher training. Further more the contract includes a continuation of the Integrated Contingency Plan development for the Division of Sewerage and Drainage, a regulatory requirement. A detail of the complete scope of this planned modification is attached.
The Director of Public Utilities received Request for Proposal (RFP) on July 31, 2006. One bid was received. Discussions and negotiations with the selected firm resulted in further refinement of the scope of the work and an award of the contract with 360 Water Inc.
This second modification is part of the planned scope of services included in the contract. It is a logical extension of the original contract and expands the training and documentation to include training staff of the Division of Sewerage and Drainage and Division of Power and Water.
SUPPLIER: 360Water Inc (31-1704111) Expires 5-21-10
2. FISCAL IMPACT: $318.625.00 is needed for this planned modification. This legislation authorizes the transfer of funds between object levels within the Water System Operating Fund to accomodate the expenditure authorized by this legislation.
$514,345.25 has been certified against this contract since 2007.
There is sufficient funding in the Division of Power and Water and the Division of Sewerage and Drainage's Operating Funds for this expenditure.
Title
To authorize the Director of Public Utilities to enter into a planned contract modification with 360water, Inc. in the amount of $318,625.00, for professional services in connection with Facilities and Safety Training Management & Documentation Services; to authorize the expenditure of $263,125.00 from the Sewer System Operating Fund; to authorize and direct the City Auditor to transfer $55,500.00 between Object Levels within the the Water System Operating Fund and to authorize the amount of $318,625.00. ($318,625.00)
Body
WHEREAS, the Division of Power and Water has a need to transfer $55,500.00 between Object Levels in the 2008 Water System Operating Fund's Budget. Funds for this transfer have been identified and are available in the Object Level One 06, and
WHEREAS, the procurement was conducted in accordance with the Request For Proposals (RFP) process set forth in Section 329.14, Columbus City Codes, 1959, and the Division's Evaluation Committee recommended the single firm submitting a proposal, 360Water, Inc., for further consideration, and
WHEREAS, a contract was entered into with 360Water, Inc. to provide Facilities and Safety Training Management and Documentation and the development of Maintenance and Operation Training Courseware for the Jackson Pike Wastewater Treatment Plant and the Southerly Wastewater Treatment Plant New Headworks Improvement Project , and
WHEREAS, this planned modification of the contract will continue the services provided within the Division of Sewerage and Drainage and expand services to staff of the Division of Power and Water, and
WHEREAS, the Department of Public Utilities, hereby requests this City Council to authorize the Director of Public Utilities to modify an agreement for professional services with 360water, Inc. for the implementation of the DPU, DOSD and Division of Power and Water Facilities and Safety Training Management & Documentation Services contract, at the earliest practical date; Now, Therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to modify the existing agreement with 360water, Inc., for professional services for the DPU, DOSD and Division of Power and Water Facilities and Safety Training Management & Documentation Services, in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage.
Section 2. That the City Auditor be and is hereby authorized and directed to transfer $55,500.00 between object levels within the 2008 Water System Operating Fund's Budget as follows:
From: Div: 60-09/ Fund:600/ OCA Code: 602730/ Object Level: 06/ Object Level: 6000/ Amount: $55,500.00
To: Div: 60-06/ Fund: 600/ OCA Code: 601849/ Object Level: 03/ Object Level: 3336/ Amount: $55,500.00
Section 3. That the expenditure of $318,625.00 is hereby authorized to pay the cost thereof as follows:
Division of Sewerage and Drainage Fund 650
OCA: 605006
Object Level 1: 03
Object Level 3: 3336
Amount: $263,125.00
Division of Power and Water (Water) Fund 600
OCA: 601849
Object Level 1: 03
Object Level 3: 3336
Amount: $55,500.00
TOTAL REQUESTED AMOUNT: $318,625.00
Section 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.