Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a contract with Glaus, Pyle, Schomer, Burns & DeHaven, Inc., through the City’s RFP process for professional engineering services for the DWR Sanitary Pump Stations - Construction project, CIP #650660-100100, in an amount up to $2,058,861.31.
Capital Improvement Project (CIP) #650660-100000 DOSD Sanitary Pump Stations Evaluation and Upgrade provided an overall evaluation of the condition and function of each of the Division of Water Reclamation’s (DWR) Sanitary Pump Stations. As a result of those evaluations, needs and improvements were identified and prioritized. The DWR Sanitary Pump Stations - Construction contract will address the required needs and improvements at DWR's Sanitary Pump Stations. Services will include detailed design of improvements, generation of construction documents, bidding services, and services during construction to ensure that each pump station continues to be an integral part of DWRs sanitary sewer collection system.
Community Planning Area: 99 - Citywide
TIMELINE: The contract is expected to begin in June 2026 and complete detail design in 24 months. Step 3 services will be started in September 2028 and construction will be completed by December 2029. The contract will continue until construction of all improvements are completed and accepted by the City.
ESTIMATED COST OF PROJECT: The proposed award amount is $2,058,861.31, including a 10% contingency amount that will be utilized to fund needed and approved changes in the work. One contract modification is anticipated.
Original Contract $ 2,058,861.31
Future Mod 1 $ 1,943,658.65
CONTRACT TOTAL $ 4,002,519.96
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
The performance of this project’s activities to provide specialized professional engineering services to evaluate and provide recommendations for the upgrade of DWR’s Sanitary Pump Stations is needed to plan improvements to maintain peak operational performance. If left unperformed, the required work could become larger in scope and more expensive and could produce a major impact to the sanitary collection system and the budget. No community outreach is considered for this project.
3. BID INFORMATION
This project was formally advertised on the Vendor Services and Bonfire websites from 9/17/2025 through 10/17/2025. Five proposals were received:
Name C.C. No. Exp. Date City/State Status
Glaus, Pyle, Schomer, Burns & DeHaven, Inc. CC006560 6/23/2027 Columbus, OH MAJ
American Structurepoint Inc. CC007019 6/10/2027 Columbus, OH MAJ
Arcadis US, Inc. CC009409 1/21/2027 Columbus, OH MAJ
GS-OH Inc. CC009789 1/23/2026 Columbus, OH MAJ
Hatch Associates Consultants Inc. CC025646 2/18/2028 Columbus, OH MAJ
All proposals were deemed responsive. The evaluation committee reviewed the proposals and recommended the contract for the DWR Sanitary Pump Stations - Construction project be awarded to Glaus, Pyle, Schomer, Burns & DeHaven, Inc.
Glaus, Pyle, Schomer, Burns & DeHaven, Inc.’s certification was in good standing at the time of the contract award.
4. CONTRACT COMPLIANCE INFORMATION
Glaus, Pyle, Schomer, Burns & DeHaven, Inc.’s contract compliance number is CC-009409 and expires 1/21/27. Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Glaus, Pyle, Schomer, Burns & DeHaven, Inc.
As part of their proposal, Glaus, Pyle, Schomer, Burns & DeHaven, Inc. has proposed using the following sub-consultants to perform contract work:
Company Name City/State ODI Cert. Status
AECOM Technical Services, Inc. Columbus, Ohio MAJ
Resource International, Inc. Columbus, Ohio WBE
Dynotec, Inc. Columbus, Ohio MBE
Magna Engineers Columbus, Ohio WBE
DHDC Engineering Consulting Services, Inc. Columbus, Ohio MBE
The certification of Glaus, Pyle, Schomer, Burns & DeHaven, Inc. and the above companies was in good standing at the time of the contract modification.
6. FISCAL IMPACT
This project is anticipated to be financed with a Water Pollution Control Loan Fund (WPCLF). The WPCLF program is jointly administered by the Ohio EPA's Division of Environmental and Financial Assistance and the Ohio Water Development Authority (OWDA). This project loan was not listed as one of the loans the Department of Public Utilities anticipated applying for when City Council authorized WPCLF loan applications and acceptance of funding via Ordinance 3119-2025, passed by Council on 12/15/2025. Even though that Ordinance authorized the Director of the Department of Public Utilities to add to or subtract from the list without further approval by City Council, the Ohio EPA and OWDA require an ordinance to be passed stating this project is approved to receive loan WPCLF loan funding.
This loan is expected to be approved in May of 2026. This ordinance is contingent upon a loan being approved by OWDA. The WPCLF loan program is now a reimbursement program. The Department of Public Utilities will need to pay invoices for the project and submit the invoices paid to OWDA for reimbursement.
An amendment to the 2025 Capital Improvement Budget is needed to match the actual loan amount. Funds will need to be appropriated and expended in the Sanitary Revolving Loan Fund, Fund 6111.
Title
To authorize the Director of the Department of Public Utilities to enter into a professional engineering services contract with Glaus, Pyle, Schomer, Burns & DeHaven, Inc. for the DWR Sanitary Pump Stations-Construction project; to authorize an amendment to the 2025 Capital Improvement Budget; to authorize the appropriation of funds within the Sanitary Revolving Loan Fund; to authorize this contract to be funded with a loan from the Water Pollution Control Loan Fund; to make this ordinance contingent upon the Ohio Water Development Authority approving a loan for this project; and to authorize the expenditure of up to $2,058,861.31 from the Sanitary Revolving Loan Fund for the contract. ($2,058,861.31)
Body
WHEREAS, the Department of Public Utilities is engaged in the DWR Sanitary Pump Stations--Construction project; and
WHEREAS, five proposals for the DWR Sanitary Pump Stations--Construction project were received and evaluated by the evaluation committee; and
WHEREAS, the evaluation committee recommended Glaus, Pyle, Schomer, Burns & DeHaven, Inc. be awarded the contract for this project; and
WHEREAS, this project is anticipated to be funded with a loan from the Water Pollution Control Loan Fund (WPCLF); and
WHEREAS, City Council approved applying for and accepting loan funding from the WPCLF via Ordinance 3119-2025, passed by Council on 12/15/2025; and
WHEREAS, this ordinance must request City Council’s approval to loan fund the DWR Sanitary Pump Stations--Construction project to comply with the Ohio EPA and OWDA requirements for loan funding; and
WHEREAS, this ordinance is contingent upon that loan being approved; and
WHEREAS, the 2025 Capital Improvements Budget must be modified to align budget authority with the proper project; and
WHEREAS, funds must be appropriated within the Sanitary Revolving Loan Fund, Fund 6111; and
WHEREAS, it is necessary to pay for the contracted services for the project; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of the Department of Public Utilities to enter into a professional engineering services contract with Glaus, Pyle, Schomer, Burns & DeHaven, Inc. for the DWR Sanitary Pump Stations--Construction project; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2025 Capital Improvements Budget authorized by Ordinance 1790-2025 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority / Revised Authority / Change
6111 / 650660-100100 / DWR Sanitary Pump Stations--Construction Design (WPCLF Loan) / $0.00 / $2,058,862.00 / $2,058,862.00 (To match loan amount)
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2026, the sum of $2,058,861.31 is appropriated in Fund 6111 (Sanitary Revolving Loan Fund), per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of the Department of Public Utilities is hereby authorized to enter into a professional services and construction services contract for the DWR Sanitary Pump Stations--Construction Design project with Glaus, Pyle, Schomer, Burns & DeHaven, Inc. 1801 Watermark Drive, Suite 210, Columbus, OH 43215, in an amount up to $2,058,861.31, in accordance with the terms and conditions of the contract on file in the Department of Public Utilities.
SECTION 4. That Ordinance 3119-2025, approved by Columbus City Council on 12/15/25, authorized projects to be funded by a loan to be obtained through the Water Pollution Control Loan Fund (WPCLF); City Council approves the DWR Sanitary Pump Stations - Construction project, CIP #650660-100100, to be funded with a WPCLF loan; and this ordinance is contingent upon that loan being approved.
SECTION 5. That the expenditure of $2,058,861.31, or so much thereof as may be needed, is hereby authorized to pay for this contract per the accounting codes in the attachment to this ordinance.
SECTION 6. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.