Explanation
Background: Various types of utility excavations are performed within the City of Columbus' right-of-way by contractors and/or utilities. These entities obtain street opening permits. The Transportation Division routinely outsources this restoration work to a contractor that is equipped and trained to make these repairs to pavement, curb, and sidewalk in a proper and consistent manner. The establishment of this contract will improve the quality of the City's streets. The contract is funded jointly by the Transportation and Sewerage and Drainage Divisions.
One bid from Decker Construction Company in the amount of $830,409.15 was received by the Transportation Division on March 24, 2005. There were no other bids received and the Transportation Division recommends a bid award to Decker Construction Company, contract compliance number 31-0983557, expiring July 7, 2006. Decker Construction Company is a 'majority' business enterprise. The contract specifications allows the contract amount to be based on available funding using bid unit costs.
Emergency action is requested due to the potential hazard that improperly repaired excavations pose to the public.
Fiscal Impact: The Transportation Division budgeted $2.2 million in the 2004 Capital Improvements Budget (CIB) for Roadway Improvements. The Transportation Division has encumbered or spent approximately $1.9 million since the 2004 bond sale on Roadway Improvements. This ordinance authorizes a total expenditure of $450,000.00, of which $250,000.00 will come from the Transportation Division's 1995, 1999 Voted Streets and Highways Fund. The sum of $200,000.00 is budgeted and available within the Sewerage and Drainage Division's Sanitary Operating Fund. Approximately $1.2 has been spent over the past three years for this work.
Title
To authorize the Public Service Director to enter into a contract with Decker Construction Company for the Utility Cut and Restoration - 2005 project for the Transportation Division; to authorize the expenditure of $250,000.00 from the 1995, 1999 Voted Streets and Highways Fund and $200,000.00 from the Sanitary Operating Fund, and to declare an emergency. ($450,000.00)
Body
WHEREAS, the Transportation Division has various types of utility excavations in the public right-of-way that require different levels of restoration; and
WHEREAS, the focus of the Utility Cut and Restoration - 2005 project is to repair damaged items such as pavement, curbs, and sidewalks caused by right-of-way excavations to repair underground facilities; and
WHEREAS, the Utility Cut and Restoration - 2005 project was competitively bid on March 24, 2005; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that it is immediately necessary to enter into contract in order to reduce or eliminate the hazard that improperly repaired excavations pose to motorists, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director be and hereby is authorized to enter into a contract with Decker Construction Company, 3040 McKinley Avenue, Columbus, Ohio 43204 for the Utility Cut and Restoration - 2005 project in accordance with the terms as shown on the plans on file in the office of the City Engineer, which are hereby approved.
SECTION 2. That for the purpose of paying the costs of the Utility Cut and Restoration - 2005 project $250,000.00, or so much thereof may be necessary, be and hereby is authorized to be expended from Fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6631, OCA Code 644385 and Project 530161 and $200,000.00, or so much thereof may be necessary from Fund 650, the Sanitary Operating System Fund, Department No. 60-05, Sewerage and Drainage Division, Object Level One Code 03, Object Level Three Code 3375 and OCA Code 605089.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.