Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract with Kone, Inc. for the maintenance and service of elevators in various City facilities under the purview of the Facilities Management Division. The original contract was authorized by City Council by Ordinance No. 1230-2008 and provided five annual renewals (all of which have been also authorized by City Council). The term of the most recent contract is August 1, 2013 through July 31, 2014.
The proposed modification provides funding for updates and repairs in various city facilities under the purview of the Facilities Management Division to ensure necessary elevator compliance. Required maintenance and service on elevators is necessary to maintain the State of Ohio Elevator Operating Certificate and ensuring no disruption in service. In addition this modification will provide funding for an elevator security lift monitor at the Central Safety Building, 120 Marconi Boulevard. The current monitor is in a state of disrepair and needs to be restored to full working order.
Kone, Inc. has been the elevator maintenance and service provider for the last seven years. Therefore, it would not be in the best interests of the City to separately bid these repairs. Awarding it to another elevator provider could cause a conflict with the current provider's ability to maintain the equipment. This ordinance will allow the Finance and Management Director to modify and increase the contract with Kone, Inc. by $30,377.00. The price of this modification was negotiated between the City and Kone, Inc.
Emergency action is requested so that required maintenance and services on elevators is not delayed, thereby protecting the safety of elevator users.
Kone Inc. Contract Compliance No. 36-2357423, expiration date November 11, 2013.
Fiscal Impact: The cost of this modification is $30,377.00. Funding is available in the Facilities Management General Fund Budget.
Title
To authorize the Finance and Management Director to modify a contract with Kone, Inc. for maintenance and service of the elevators in various City facilities under the purview of the Facilities Management Division; to authorize the expenditure of $30,377.00 from the General Fund; and to declare an emergency. ($30,377.00)
Body
WHEREAS, Ordinance No. 1230-2008, passed by City Council on July 23, 2008, in the amount of $141,000.00 authorized the original elevator maintenance and service contract and provided for up to five renewals; and
WHEREAS, Ordinance No. 0848-2009, passed June 22, 2009, in the amount of $156,800.00 authorized the first renewal of the contract and Ordinance No. 0668-2010, passed May 26, 2010, in the amount of $158,800.00 authorized the second renewal of the contract and Ordinance No. 0910-2011, passed June 28, 2011, in the amount of $168,064.00 authorized the third renewal of the contract, Ordinance No. 0949-2012, passed May 17, 2012, in the amount of $205,357.00 authorized the fourth renewal of the contract and Ordinance No. 0857-2013, passed April 24, 2013, in the amount of $144,350.76 authorized the fifth renewal of the contract; and
WHEREAS, it is necessary to modify a contract with Kone, Inc. for the maintenance and service of elevators in various City facilities under the purview of the Facilities Management Division; and
WHEREAS, an emergency exists in the usual daily operations of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to modify a contract with Kone, Inc. for the maintenance and service of elevators in various city facilities under the purview of the Facilities Management Division, thereby protecting the safety of elevator users, thereby preserving the public health, property, safety, and welfare; now, therefore:
E IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify a contract with Kone, Inc. for the maintenance and service of elevators in various City facilities under the purview of the Facilities Management Division.
SECTION 2. That the expenditure of $30,377.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 010
OCA Code: 450044
Object Level 1: 03
Object Level 3: 3370
Amount: $30,377.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.