Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a contract modification with Evans Mechwart Hambleton & Tilton Inc. (EMH&T Inc.), for the Construction Administration/Construction Inspection Services 2020-2022 contract in an amount up to $167,230.50. The construction project to be administered by EMH&T Inc., under this contract modification is the Lateral Lining - Blueprint North Linden 1, Artane Parkwood, CIP No. 650872-141002.
EMH&T was one of six companies selected through the City’s RFP process to perform construction administration/inspection (CA/CI) services for Department of Public Utilities Capital Improvement Projects that bid during the years 2020, 2021, and 2022. While no new capital improvement projects can be added to the Construction Administration/Construction Inspection Services 2020-2022 contract, the contract does allow for a modification to add funding, if needed, for continuation of CA/CI services until project completion for projects that began before the end of 2022.
EMH&T was assigned CA/CI services for the Lateral Lining - Blueprint North Linden 1, Artane Parkwood project after approval by City Council via Ordinance 2749-2025 on 12/13/21. This project rehabilitated approximately 500 private sanitary sewer service laterals via cured-in-place pipe (CIPP) lining technology to eliminate infiltration, thereby decreasing the number/volume of overflows within the sewer system. This project is part of the Wet Weather Integrated Plan in response to a consent order issued by the Ohio EPA. This contract modification is needed to fund final CA/CI services as the construction of this project ends.
The Columbus Community is 40-North Linden.
UPDATED TIMELINE
The original contract allowed for work is to be completed within the timeframe established by the individual construction contracts. This contract modification will be in effect through the completion of construction for this project.
1.1. Amount of additional funds to be expended: $167,230.50
Original Agreement Amount: $521,938.79 PO216078 & PO216128
Modification 1 $340,200.00 PO222768 & PO222770
Modification 2 $265,476.00 PO231230
Modification 3 $144,797.71 PO232017
Modification 4 $638,637.08 PO241546
Modification 5 $1,220,302.58 PO254832, PO254835, PO254836, PO254837
Modification 6 $310,500.93 PO273172
Modification 7 $279,013.79 PO277870
Modification 8 $566,857.66 PO288541
Modification 9 $646,062.67 PO299464, PO299468
Modification 10 $1,052,396.86 PO308115, PO308136
Modification 11 $188,584.80 PO306158
Modification 12 A $316,006.89 PO314904
Modification 12 B $549,832.21 PO313644
Modification 13 $528,580.36 PO361024
Modification 14 (current) $167,230.50 PO TBD
Total: $ 7,736,418.83
1.2. Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2020 - 2022 and modifications were anticipated and explained in the original legislation under Ordinance No. 0360-2020.
1.3. Reason other procurement processes are not used:
This is a multi-year contract that will be modified as required to provide Construction Administration/Construction Inspection services for construction projects that bid during the three-year (2020-2022) timeframe. Another procurement process is not required.
1.4. How cost of modification was determined:
The cost of this modification was determined by negotiations between EMH&T Inc. and Department of Public Utilities project staff based upon the existing contract labor titles, maximum labor rates, allowable contract expenses, and the time estimated to be needed to perform contract tasks.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
This project rehabilitated approximately 500 private sanitary sewer service laterals via cured-in-place pipe (CIPP) lining technology to eliminate infiltration, thereby decreasing the number/volume of overflows within the sewer system. This project is part of the City’s Wet Weather Integrated Plan in response to a consent order issued by the Ohio EPA.
3. CONTRACT COMPLIANCE INFORMATION
EMH&T, Inc.’s contract compliance number is CC-004214 and expires 10/17/2027.
EMH&T, Inc., plans to perform the contract work without the use of subcontractors.
The certification of EMH&T, Inc., was in good standing at the time of this contract modification.
4. FISCAL IMPACT
Funds are appropriated and available within the Sanitary Bond Fund, Fund 6109, for this expenditure. An amendment to the 2025 Capital Improvement Budget is needed to align budget authority with the proper project. A transfer of cash and appropriation within the Sanitary Bond Fund, Fund 6109, is needed to align cash and appropriation with the proper project.
Title
To authorize the Director of Public Utilities to enter into a contract modification with Evans Mechwart Hambleton & Tilton Incorporated to add additional funding for the Construction Administration/Construction Inspection Services 2020-2022 contract; to authorize an amendment to the 2025 Capital Improvement Budget; to authorize a transfer of cash and appropriation between projects within the Sanitary Bond Fund; and to expend up to $167,230.50 from the Sanitary Bond Fund for the modification. ($167,230.50)
Body
WHEREAS, the Department of Public Utilities is engaged in the Lateral Lining - Blueprint North Linden 1, Artane Parkwood project; and
WHEREAS, Contract No. PO216078 & PO216128 were authorized by Ordinance No. 0360-2020, with EMH&T, Inc., for the Construction Administration/Construction Inspection Services 2020-2022 Project; and
WHEREAS, a contract modification with EMH&T, Inc., is needed to add funds for continued Construction Administration/Construction Inspection tasks to complete the Lateral Lining - Blueprint North Linden 1, Artane Parkwood project; and
WHEREAS, an amendment to the 2025 Capital Improvement Budget is needed to align budget authority with the proper project; and
WHEREAS, a transfer of funds and appropriations is needed in the Sanitary Bond Fund, Fund 6109, for this expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, to authorize an expenditure from the Sanitary Bond Fund, Fund 6109, to pay for the construction administration and inspection services EMH&T Inc., provides under the Construction Administration/Construction Inspection Services 2020-2022 contract for the preservation of the public health, peace, property, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2025 Capital Improvement Budget authorized by Ordinance 1790-2025 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority / Revised Authority / Change
6109 / 650870-110164 / Blueprint Tulane / Findley Area Integrated Solutions (Voted Sanitary Carryover) / $200,000.00 / $32,769.00 / ($167,231.00)
6109 / 650872-141002 / Lateral Lining - Blueprint North Linden 1, Artane Parkwood (Voted Sanitary Carryover) / $0.00 / $167,231.00 / $167,231.00
SECTION 2. That the transfer of $167,230.50, of so much thereof that may be needed, is authorized between projects within the Sanitary Bond Fund, Fund 6109, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Utilities is authorized to enter into a contract modification with EMH&T, Inc., 5500 New Albany Rd, Columbus, Ohio 43054, to add additional funding for construction administration and inspection services, in accordance with the terms and conditions as shown in the contract on file with the Department of Public Utilities, in an amount not to exceed $167,230.50.
SECTION 4. That an expenditure not to exceed $167,230.50 is authorized per the accounting codes in the attachment to this Ordinance.
SECTION 5. Funds are deemed appropriated and expenditures and transfers authorized to carry out the purposes of this Ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That the City Auditor is authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.