Explanation
Background:
This ordinance will authorize the Director of the Recreation and Parks Department to enter into contract Zero Waste Event Productions to provide on-site recycling sorting, compost collections and material processing coordination during the 2025 Jazz & Rib Festival, CBUS Soul Fest and WinterFest Columbus; and to authorize the appropriation and expenditure of up to $53,454.99 from the Recreation and Parks Special Purpose Fund 2223.
Principle Party:
Zero Waste Event Productions LLC
9030 Hocking Hills Drive
The Plains, OH 45780
Tyler Bonner - 740-590-8724
Contract Compliance Number: 043962
Contract Compliance Expiration: 12/9/2026
Bid Waiver Justification:
Contractor provides a unique service that includes on-site recycling sorting, compost collections and material processing coordination. As well as post-event reporting to quantify the amount of waste collected and diverted from the landfill. Post-event reporting is a requirement of the Ohio Environmental Protection Agency (EPA) Grant, which is partially funding this service. It is impractical to bid this service since vendor is the sole source to perform this task. Therefore, the Department is requesting that the bidding requirements of Columbus City Code Chapter 329 be waived. Manifestly Impractical to bid due to the requirements set forth by grant from Ohio EPA that is funding this contract. This includes on-site recycling sorting, compost collections and material processing coordination, as well as post-event reporting to quantify the amount of waste collected and diverted from the landfill. Vendor has managed this service at Jazz and Rib Fest for the past three (3) years, thus has extensive knowledge of operations and grant requirements. Therefore, the Department is requesting that the bidding requirements of Columbus City Code Chapter 329 be waived pursuant to Section 329.27.
Emergency designation:
Emergency designation is needed as there is not enough time to have a contract in place prior to the Jazz & Rib Festival (July 18th) unless amended to emergency.
Fiscal Impact:
$53,454.99 is budgeted from the Recreation and Parks Operating Fund to meet the financial obligation of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Zero Waste Event Productions LLC to provide on-site recycling sorting, compost collections and material processing coordination during the 2025 Jazz & Rib Festival, CBUS Soul Fest and WinterFest Columbus; to authorize the appropriation and expenditure of $53,454.99 from the Recreation and Parks Special Purpose Fund 2223 and to waive competitive bidding provisions of the Columbus City Code ($53,454.99) and to declare an emergency.
Body
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to enter into contract with Zero Waste Event Productions to provide on-site recycling sorting, compost collections and material processing coordination during the 2025 Jazz & Rib Festival, CBUS Soul Fest and WinterFest Columbus; and
WHEREAS, it is necessary to authorize the appropriation and expenditure of $53,454.99 from the Recreation and Parks Special Purpose Fund 2223 per the account codes attached to this legislation; and
WHEREAS, it is in the best interest of the Recreation and Parks Department to waive the competitive bidding requirements of the Columbus City Code; NOW, THEREFORE,
WHEREAS, an emergency exists in the usual daily operation in the City of Columbus in that it is immediately necessary to pass this ordinance due to the need to have a contract in place prior to the Jazz & Rib Festival, (July 18th) for the immediate preservation of the public peace, property, health and safety; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized and directed to enter into contract with Zero Waste Event Productions to provide on-site recycling sorting, compost collections and material processing coordination during the 2025 Jazz & Rib Festival, CBUS Soul Fest and WinterFest Columbus.
SECTION 2. That the appropriation and expenditure of $53,454.99 or so much thereof as may be needed, is hereby authorized in Recreation and Parks Special Purpose Fund 2223 per the account codes in the attachment to this ordinance.
SECTION 3. That this Council finds it in the best interests of the City to waive the competitive bidding provisions of City Code Chapter 329 to enter into this contract.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after its passage if the Mayor neither approves nor vetoes the same.