Explanation
This legislation authorizes the Director of the Department of Technology (DoT), on behalf of the Department of Public Utilities, to renew an annual software maintenance and technical support services agreement, for the Speedware software application, with Activant Solutions, Inc. The Department of Technology requires technical support and software maintenance services, from Activant Solutions, Inc. to support ongoing operations of the City's Speedware software application, which supports several business applications utilized by the Department of Public Utilities, Division of Electricity. Without the software maintenance and technical support services provided by Activant Solutions, Inc. the City will not be able to deploy web-based applications that affect Division of Electricity accounts and billing systems, the Street Light billing system as well as the Miscellaneous billing system, and the Division of Electricity will lose the capability to upgrade current software applications and vendor technical support, as well as software maintenance for both server-side and client-side components.
Also, renewing this agreement will allow the City to continue receiving software upgrades, technical support and related services for the Speedware software application. This application offers various software products to enhance productivity and improve business performance.
The associated coverage period for this annual renewal is from September 1, 2009 through August 31, 2010.
EMERGENCY DESIGNATION:
Emergency designation is being requested to immediately facilitate prompt payment; to continue with services that are necessary to support daily operation activities; to ensure no service interruption.
FISCAL IMPACT:
The cost during years 2007 and 2008 were $18,478.00 and $25,325.80, respectively with Activant Solutions, Inc. for the annual software maintenance and technical support services for the Speedware software application. The 2009 cost for this annual maintenance and support agreement is $22,358.00 and covers the term period from September 1, 2009 through August 31, 2010. This expenditure is budgeted and available in the Department of Technology, Information Services Fund. With this renewal, the aggregate contract cost will total $61,161.80.
CONTRACT COMPLIANCE:
Vendor Name: Activant Solutions, Inc. FID/CC#: 94-2160013 Expiration Date: 2/20/2010
Title
To authorize the Director of the Department of Technology, on behalf of the Department of Public Utilities, to renew an annual software maintenance and technical support services agreement with Activant Solutions, Inc. for the Speedware software application, to authorize the expenditure of $22,358.00 from the Department of Technology, Information Services Fund; and to declare an emergency. ($22,358.00)
Body
WHEREAS, the Department of Technology (DoT), on behalf of the Department of Public Utilities, has a need to renew an annual agreement for software maintenance and technical support services from Activant Solutions Inc., for the Speedware software application; and
WHEREAS, the cost associated with the 2009 Activant Solutions, Inc. agreement is $22,358.00, with a coverage period from September 1, 2009 through August 31, 2010; and
WHEREAS, without the software maintenance and technical support services agreement, the City will not be able to maintain applications that affect the Division of Electricity accounts and billing systems, the Street Light billing system as well as the Miscellaneous billing system, and the Division of Electricity will lose the capability to upgrade current software applications, citywide desktop software used for data maintenance and analysis, and vendor technical support, as well as software maintenance for both server-side components and client-side components; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, in that it is immediately necessary to renew an annual software maintenance and technical support services agreement with Activant Solutions, Inc. for the Speedware software application, to ensure uninterrupted support services associated with this agreement, for the preservation of the public health, property, peace, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology, on behalf of the Department of Public Utilities, be and is hereby authorized to renew an annual software maintenance and technical support services agreement, with Activant Solutions, Inc. for the Speedware software application in the amount of $22,358.00, for the coverage period of September 1, 2009 through August 31, 2010.
SECTION 2: That the expenditure of $22,358.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-01|Fund: 514|Subfund: 550|OCA Code: 514550|Obj. Level 1: 03|Obj. Level 3: 3369 |Amount: $22,358.00
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.