Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for conducting snow and ice removal along the City's roadway system. Rock salt is used extensively in these operations.
The Ohio Department of Transportation (ODOT) has established its annual cooperative purchasing contract (018-12) which allows participating government agencies to purchase rock salt from a selected vendor. The vendor for this contract is Cargill, Inc. The City of Columbus is authorized to participate in this cooperative purchase contract through city ordinance 1088-2012. Per the agreement, entities can purchase up to 20% more than requested. The Department of Public Service is requesting to purchase an additional 2,000 tons to ensure salt is available for the remainder of the current snow season.
Maximum Rock Salt
Company Salt to be Purchased Cost Per Ton Maximum Total Cost
Cargill, Inc. 2,000 $50.92 $101,840.00
2. CONTRACT COMPLIANCE
Cargill, Inc.'s contract compliance number is 41-0177680
3. FISCAL IMPACT
Funding for the purchase is available within the Municipal Motor Vehicle Tax Fund, Fund 266.
4. EMERGENCY DESIGNATION
This legislation is requested to be heard as an emergency due to the necessity of the Division of Planning and Operations to purchase the tonnage of rock salt as soon as possible.
Title
To authorize the Director of Finance and Management to enter into contract with Cargill, Inc. for the purchase of an additional 2,000 tons of salt; to authorize the expenditure of $101,840.00 from the Municipal Motor Vehicle Tax Fund; and declare an emergency. ($101,840.00)
Body
WHEREAS, the Division of Planning and Operations is responsible for conducting snow and ice removal along the City's roadway system and currently has a contract with ODOT for the purchase and delivery of rock salt through Cargill, Inc., and
WHEREAS, the Division of Planning and Operations is in need of additional rock salt for the remainder of this current snow season, and
WHEREAS, an emergency exists in the usual daily operations of the Division of Planning and Operations in that it is immediately necessary to purchase up to 2,0000 tons of rock salt for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to contract with Cargill, Inc PO Box 415927 Boston, MA 415927 in the amount of $101,840.00
SECTION 2. That the expenditure of $101,840.00, or so much thereof as may be needed, be and hereby is authorized to be expended as follows:
Fund / O.L 01-03 Codes / OCA
266 / 02-2192 / 591126 / $101,840.00
SECTION 3. That in accordance with ordinance 1410-2010 the City is authorized to participate in these authorized to participate in these cooperative purchasing agreements subject to council approval.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.