Explanation
BACKGROUND: This ordinance authorizes the Public Service Director to enter into a contract for the Facilities Management Division with Air Force One for maintenance of variable speed drives located in various buildings managed by the Facilities Management Division. Variable speed drives help provide fresh air to buildings. Six companies expressed interest in a maintenance contract to repair variable speed drives. Formal competitive bids were opened on April 8, 2003, and only one company submitted a bid (0 MBE, 0 FBE) as follows:
Air Force One $27,300.
EMERGENCY Action is requested so that the maintenance agreement can take effect as soon as practical and especially in time for the 2003 cooling season.
Fiscal Impact: The Facilities Management Division spent $13,400.00 to repair variable speed drives in 2002. The increase in this year's contract is attributable to the addition of sixteen variable speed drives whose warranty expired in 2002. Funds are budgeted in the Facilities Management Division General Fund 2003 Budget for this service. Air Force One's contract compliance number is 311108651; expiration date December 18, 2004. The contract period shall be for one year and has four one-year renewal options.
Title
To authorize the Public Service Director to enter into a contract with Air Force One for maintenance of variable speed drives for the Facilities Management Division, to authorize the expenditure of $27,300.00 from the General Fund, and to declare an emergency. ($27,300.00)
Body
WHEREAS, it is necessary to have a maintenance agreement to service variable speed drives, and
WHEREAS, formal bids were opened on April 8, 2003, and
WHEREAS, Air Force One submitted the lowest and best bid, and
WHEREAS, a an emergency exists in the usual daily operations of the Public Service Department, Facilities Management Division, in that it is immediately necessary to authorize the Public Service Director to enter into a contract with Air Force One for the maintenance of variable speed drives for the Facilities Management Division thereby preserving the public health, peace, property, safety, and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director be and is hereby authorized to enter into a contract with Air Force One for maintenance of variable speed drives at various City Facilities for the Facilities Management Division
SECTION 2. That the expenditure of $27,300.00, or so much thereof in regard to the action authorized in SECTION 1., be and is hereby authorized and approved as follows:
FROM:
Division: 59-07
Fund: 010
OCA Code: 281006
Object Level 1: 03
Object Level 3: 3370
Amount: $27,300.00
SECTION 3. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.