Explanation
The purpose of this legislation is to authorize the Director of the Department of Public Utilities to enter into an agreement with Crabbe, Brown and James LLP for the Small Business Inclusion Program Development Project. Under direction of the Equal Business Opportunity Commission Office (EBOCO) and the Department of Public Utilities (DPU), the vendor will perform best practices research, engage community stakeholders and deliver a recommendation for a comprehensive small business inclusion master plan with a test model for implementation within the Department of Public Utilities (DPU).
The City of Columbus EBOCO promotes inclusiveness of minority-owned business enterprises and female-owned business enterprises (MBEs and FBEs) within the City's procurement process and facilitates the equitable awarding of contracts to MBEs and FBEs. DPU provides quality water, wastewater, and electricity services to over 1 million people in Central Ohio and is the City's largest contracting agency. EBOCO and DPU will collaborate on this Small Business Inclusion Program Development Project.
The Department of Public Utilities advertised Request for Proposals (RFPs) for the subject services in the City Bulletin in accordance with the provisions of Section 329.14, Columbus City Codes, 1959. Forty seven (47) firms were solicited, three (3) of which held MBE status. The Director of Public Utilities received proposals from four (4) firms on December 14, 2012. After an evaluation committee composed of employees from both DPU and EBOCO reviewed of all the proposals and criteria specified in the RFP, the committee recommended the award of the contract to be made to Crabbe, Brown and James LLP.
The maximum obligation of the City for services described in this agreement for the period of one (1) year from the date of execution is limited to $300,000.00. The contract is for one (1) year with the option to renew for two (2) additional years, on a year-to-year and available funding basis and approval by Columbus City Council.
SUPPLIER: Crabbe, Brown and James LLP (31-787394), Expires December 11, 2014. This vendor does not hold MBE/FBE certification with the City of Columbus.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: A total of $300,000.00 is needed for the first year of this contract. The Division of Sewerage and Drainage's portion is $150,000.00 which is budgeted and available. The Division of Water's portion is $150,000.00 which is budgeted and available.
$0 was spent in 2012 for DOSD & DOW
$0 was spent in 2011 for DOSD & DOW
EMERGENCY DESIGNATION: This ordinance is being submitted as emergency to allow for project timelines to be met without delay.
Title
To authorize the Director of Public Utilities to enter into a professional services contract with Crabbe, Brown and James LLP for the Small Business Inclusion Program Development Project; to authorize the expenditure of $150,000.00 from the Sewer System Operating Fund, and $150,000.00 from the Water Operating Fund and to declare an emergency. ($300,000.00)
Body
WHEREAS, the Equal Business Opportunity Commission Office and the Department of Public Utilities seek to explore a new small business inclusion policy and program; and
WHEREAS, four (4) proposals were received for Small Business Inclusion Program Development Services; and
WHEREAS, Crabbe, Brown and James LLP was selected based upon criteria set forth by Columbus City Code; and
WHEREAS, the maximum obligation for the first year of the agreement shall not exceed $300,000.00, with a maximum of two additional years subject to and conditioned upon the approval of City Council, and appropriation and certification of funds by the City Auditor; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, in that it is immediately necessary to enter into an agreement with Crabbe, Brown and James LLP to allow the Small Business Inclusion Project to proceed without delay; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is authorized to enter into a professional services agreement with Crabbe, Brown and James LLC for the Small Business Inclusion Program Development Project, in accordance with the terms and conditions as shown in the contract on file in the office of the Department of Public Utilities.
SECTION 2. That the said firm shall conduct the work to the satisfaction of the Director of Public Utilities, the Administrator of the Division of Sewerage and Drainage and the Administrator of the Division of Water.
SECTION 3. That the expenditure of $300,000.00 or so much thereof as may be needed, be and the same hereby is authorized to pay the cost of this contract as follows:
Division of Sewerage and Drainage - 60-05
Fund: 650
OCA: 605006
Object Level 1: 03
Object Level 3: 3336
Amount: $150,000.00
Division of Water - 60-09
Fund: 600
OCA: 601849
Object Level 1: 03
Object Level 3: 3336
Amount: $150,000.00
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.