Explanation
Background: This ordinance authorizes the Finance and Management Director to establish a contract with B&B Sealing LLC, dba Duraseal for the purpose of pavement coating and sealing at the Fleet Management facility located at 4211 Groves Road. This service was bid via solicitation SA005565 and B&B Sealing LLC dba Duraseal was deemed the lowest responsive and responsible bidder. Fleet Managment is responsible for many thousands of vehicles and is a critical location during bad weather events so it is imperative that this location be well maintained and operational at all times. Sealing the pavement is critical to maintain and preserve this asset.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract to the Auditor of State unresolved findings for recovery certified search.
B&B Sealing LLC, dba Duraseal CC# 208568004 (vendor in process of updating)
Fiscal Impact: This legislation authorizes the expenditure of $50,246.00 from the General Permanent Improvement Fund.
Emergency action: is requested so that a contract can be established and the vendor can be engaged before winter weather arrives.
Title
To amend the 2014 Capital Improvement Budget; to authorize the City Auditor to transfer funds within the General Permanent Improvement Fund; to authorize the Finance and Management Director to enter into contract with B&B Sealing LLC, dba Duraseal for parking lot sealant services; to authorize the expenditure of $50,246.00 from the General Permanent Improvement Fund; and to declare an emergency. ($50,246.00)
Body
WHEREAS, a need exists for parking lot sealant services for Fleet Management, 4211 Groves Rd parking lot; and
WHEREAS, the Fleet Management Division solicited a bid (SA005565) and B&B Sealing LLC, dba Duraseal was deemed the lowest, responsive, and responsible bidder; and
WHEREAS, it is necessary to amend the 2014 Capital Improvement Budget and to transfer cash between projects within the General Permanent Improvement Fund to ensure sufficient funds are available for expenditure and in the updated project numbers; and
WHEREAS, an emergency exists in the usual daily operations of the Fleet Management Division in that it is necessary to establish purchase orders with B&B Sealing LLC, dba Duraseal for parking lot sealant services for Fleet Management, 4211 Groves Rd parking lot for the preservation of public peace, property, health, safety and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvement Budget be amended as follows:
FUND 748
Project Name| Project No.|Current Authority|Revised Authority|Difference
45-01 Unallocated Balance Fd. 748|748999 - 100000|$611,678|$561,432|($50,246) [General Perm Imp Carryover]
Fleet Management Parking Lot|748461-100000|$0|$50,246|$50,246 [General Perm Imp Carryover]
SECTION 2. To appropriate from the unappropriated balance of the General Permanent Improvement Fund in Dept/Div: 45-01 | Fund: 748 | Project Number 748999-100000 | Project Name - Unallocated Balance Fd. 748 | OCA Code: 643114 | OL3: 6621 | Amount $50,246.00
SECTION 3. That the City Auditor is hereby authorized to transfer cash and appropriation within the General Permanent Improvement Fund as follows:
FROM:
Dept/Div: 45-01| Fund: 748|Project Number 748999-100000|Project Name - 45-01 Unallocated Balance Fd. 748 (General Perm Imp Carryover)|OCA Code: 643114|OL3: 6621|Amount $50,246.00
TO:
Dept/Div: 45-50| Fund: 748|Project Number 748461-100000|Project Name - Fleet Management Parking Lot (General Perm Imp Carryover)|OCA Code: 748461|OL3: 6621|Amount $50,246.00
SECTION 4. That the Finance and Management Director is hereby authorized to enter into contract with B&B Sealing LLC, dba Duraseal for parking lot sealant services at the Fleet Management facility located at 4211 Groves Road.
SECTION 5. That the expenditure of $50,246.00 or so much thereof as may be necessary in regard to the action authorized in SECTION 4, be and is hereby authorized and approved as follows:
Dept/Div: 45-50
Fund: 748
Project/Detail: 748461-100000
OCA Code: 748461
Object Level 1: 06
Object Level 3: 6621
Amount: $50,246.00
SECTION 6. That the monies in the foregoing SECTION 5 shall be paid upon order of the Director of Finance and Management and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That for reasons stated in the preamble hereto, which is made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after the passage if the Mayor neither approve nor vetoes the same.