Explanation
Background:
This ordinance extends a contract agreement (CT-18565A) for annual renewal of maintenance and support services necessary for the Accounting, Purchasing, Budgeting, andAsset Management Systems and that were purchased through Ordinance 1576-97. Plus Vendor Services which was purchased through Ordinance 0817-2005 Tiers fid number is 943145844 and contract compliance expires on 8/25/08.
Emergency action is requested in order to assure the continued and uninterrupted maintenance and support of these systems.
Fiscal Impact:
Funds are currently budgeted and are available in the City Auditor's Office General Fund for this expenditure.
Title
To authorize and direct the City Auditor to extend a contract agreement with Tier for the annual renewal of extended maintenance and support services necessary for the Accounting, Purchasing, Budgeting, Asset Management , and Vendor Services Systems; in accordance with sole source procurement for the City Auditor's Office, to authorize the expenditure of $96,689.00 from General Fund; and to declare an emergency. ($96,689.00)
Body
WHEREAS, the City Auditor has a need for continued maintenance on the Accounting, Purchasing, Budgeting, Asset Management , and Vendor Services Systems for the City of Columbus necessary to accommodate the year 2008 and;
WHEREAS, it is necessary to provide annual renewal of extended maintenance and support services necessary for the Accounting, Purchasing, Budgeting, Asset Management , and Vendor Services Systems , and;
WHEREAS, an emergency exists in the usual daily operations of the City Auditor's Office in that it is immediately necessary to authorize the City Auditor to enter into contract with Tier for support services and maintenance for the Accounting, Purchasing, Budgeting, Asset Management , and Vendor Services Systems purchased from Tier, to ensure uninterrupted service and maintenance, thereby preserving the public health, peace, safety, and welfare; now, therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the City Auditor be and is hereby authorized and directed to extend contract (CT-18565A) with Tier for the acquisition of professional services to provide annual renewal of extended maintenance and support services necessary for the Accounting, Purchasing, Budgeting, Asset Management , and Vendor Services Systems:
SECTION 2. That said agreement shall be awarded in accordance with provisions of Section 329.07 (Sole Source) of the Columbus city Code, 1959.
SECTION 3. That the aforesaid purpose the expenditure of $96,689.00 or so much thereof as may be needed is hereby authorized from the General Fund as follows:
Department Fund OCA OL1 OL3 Amount
22-01 Auditor's Office 010 220111 03 3369 $96,689.00
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.