Explanation
1. BACKGROUND
The Division of Transportation is responsible for snow and ice removal and control and for maintaining the City's roadway system. To accomplish this mission, the Division requires ten snow plows and ten salt spreaders. These plows and spreaders will be installed on 10 1-ton pick-up trucks, already existing in the division's fleet. As a part of the 2007/2008 Snow and Ice Removal Plan, the Public Service Department identified the need for more snow and ice removal equipment that can be utilized to clear residential streets. These plow and spreader-equipped pick-up vehicles will allow the City to raise the service standard for snow removal in neighborhoods after each snow event. This plow and spreader purchase is consistent with the division's fleet replacement program and snow and ice removal plan.
Bids were advertised in the City Bulletin and were received by the Purchasing Office on July 24, 2008 for Bid SA-002976 as follows:
Vendor Plow Total Plow Spreader Total Spreader Total Price Status
K.E. Rose Co. Fisher $41,000 Hiway $75,000 $116,000 Maj.
America's Body Co. Meyer $27,950 Swenson $93,450 $121,400 Maj.
Schodorf Truck Body Hiniker $45,800 Snow Ex $79,890 $125,780 Maj.
Kaffenbarger Truck Western $46,270 Swenson $80,090 $126,360 Maj.
Equipment
Newell Equipment Meyer $29,530 Swenson $102,050 $131,580 Maj.
Cipted Corp. Western $47,000 Meyer $93,700 $140,700 Maj.
The lowest bid from K.E. Rose, contract compliance number 31-1233819, expiring 9/7/08, met specifications as the lowest responsive, responsible bidder. Their bid price for ten snow plows and ten salt spreaders is $116,000.00.
2. FISCAL IMPACT: Funds are available due to encumbrance cancellations of completed projects for this expenditure from the Streets and Highways G.O. Bonds Fund, no. 704.
3. EMERGENCY DESIGNATION
This legislation is requested to be heard as an emergency to ensure that the ten snow plows and ten salt spreaders are available for immediate use.
Title
To amend the 2008 C.I.B.; to authorize the transfer of funds within the Streets and Highways G.O. Bonds Fund; to authorize the Director of Finance and Management to enter into a contract for the purchase of ten snow plows and ten salt spreaders from K.E. Rose Company, LLC, to authorize the expenditure of $116,000.00 from the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($116,000.00)
Body
WHEREAS, the Division of Transportation is responsible for snow and ice removal and control and for maintaining the City's roadway system, and
WHEREAS, the Division of Transportation is in need of ten snow plows and ten salt spreaders, and
WHEREAS, funds are available within the Streets and Highways G.O. Bonds Fund for this expense, and
WHEREAS, an emergency exists in the usual daily operations of the Division of Transportation in that it is immediately necessary to purchase ten snow plows and ten salt spreaders for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2008 Capital Improvements Budget established within ordinance 0690-2008 be and hereby is amended due to cancellations as follows:
Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
530103-100000 / Arterial Street Rehabilitation (Carryover) / $1,419,858.00 (Carryover) / 200,000.00 (Carryover) / $1,619,858.00 (Carryover)
SECTION 2. That the 2008 Capital Improvements Budget established within ordinance 0690-2008 be and hereby is amended to provide funding for this project as follows:
Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
530103-100000 / Arterial Street Rehabilitation (Carryover) / $1,619,858.00 (Carryover) / ($116,000.00) (Carryover) / $1,503,858.00 (Carryover)
530020-100000 / Street Equipment (Carryover) / $241,955.00 (Carryover) / $116,000.00 (Carryover) / $357,955.00 (Carryover)
SECTION 3. To move cash between projects within Fund 704, the Streets & Highways G.O. Bonds Fund as follows:
From:
Fund/ Project / Project Name / OCA / OL3 / Amount
704 / 530103 / Arterial Street Rehabilitation / 644385 / 6600 / $116,000.00
To:
Fund/ Project / Project Name / OCA / OL3 / Amount
704 / 530020 / Street Equipment / 644385 / 6600 / $116,000.00
SECTION 4. That the Director of Finance and Management is hereby authorized to enter into a contract with K.E. Rose Company, 4595 Chambersburg Road, Dayton, OH 45424, for the purchase of ten snow plows and ten salt spreaders in accordance with the specifications on file in the Purchasing Office.
SECTION 5. That the sum of $116,000.00 or so much thereof as may be needed is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, No. 704, Dept./Div. 59-09, OCA Code 644385, O.L. 01-03 Codes, 06-6651, Project Number 530020.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.