Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a professional engineering services contract with Columbus Engineering Consultants, Inc. The intent of this contract is to provide the City of Columbus, Department of Public Service additional resources to perform various engineering and surveying tasks. There will be three General Engineering contracts authorized. The other two will be authorized in separate legislation.
The projects developed under this program are typically small to moderate size improvements, and frequently include a significant emphasis on pavement rehabilitation, curb replacement, sidewalks, curb ramps, drainage, minor rehabilitations, and aesthetic improvements. These contracts may be used for quick response design services. The selected consultants will perform such tasks when requested by the City.
The Department of Public Service, Office of Support Services solicited Requests for Proposals for the Roadway Improvements - General Engineering 2010-2012 project. Three contracts will be awarded from these proposals. The project was advertised through the City's Vendor Services web site from June 10, 2010, to July 6, 2010. The city received Twelve (12) responses. All Twelve were fully evaluated when the Evaluation Committee met on August 3, 2010.
Company Name City/State Majority/MBE/FBE/ASN /PHC
Columbus Engineering Consultants, Inc. Columbus, OH ASN
Crawford, Murphy, and Tilley, Inc. Columbus, OH Majority
W.E. Stilson Consulting Group Columbus, OH Majority
EMH&T Columbus, OH Majority
Korda Nemeth Engineering, Inc. Columbus, OH Majority
MS Consultants, Inc Youngstown, OH Majority
R.W. Armstrong & Associates, Inc Columbus, OH PHC
DLZ Ohio Columbus, OH ASN
Woolpert, Inc. Columbus, OH Majority
Dynotec, Inc. Columbus, OH MBE
Gannett Fleming Engineers & Architects, P.C. Westerville, OH Majority
Jones-Stuckey Ltd., Inc. Columbus, OH Majority
Columbus Engineering Consultants, Inc. received the highest score by the evaluation committee, Crawford Murphy and Tilly received the second Highest score and W.E. Stillson received the third highest score. Columbus Engineering Consultants will be awarded one contract for $200,000.00. Additional legislation will be done to authorize the award of the other two contracts.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Columbus Engineering Consultants, Inc.
2. CONTRACT COMPLIANCE
Columbus Engineering Consultants, Inc's contract compliance number is 31-0716498 and Expires 4/19/12.
3. FISCAL IMPACT:
Funding for this project is available within the Streets and Highways G.O.Bonds fund due to lower than expected bids on the Roadway Improvements - Universal Drive project
4. EMERGENCY DESIGNATION
Emergency action is requested to provide funding for the professional services described above at the earliest possible time to provide for project analysis and to have plans available for construction of these projects.
Title
To authorize the Director of Public Service to enter into a professional engineering service contract with Columbus Engineering Consultants, Inc. for the Roadway Improvements - 2010 - 2012 General Engineering Contract; to authorize the transfer of funds within the Streets and Highways G.O.Bonds fund; to authorize the expenditure of $200,000.00 from the Streets and Highways G.O.Bonds fund; and to declare an emergency. ($200,000.00)
Body
WHEREAS, there is a need to provide professional engineering design services in support of the Capital Improvement program; and
WHEREAS, The Department of Public Service, Office of Support Services solicited Requests for Proposals for the Roadway Improvements - General Engineering 2010-2012 project; and
WHEREAS, Columbus Engineering Consultants, Inc., Crawford Murphy and Tilly, and W.E. Stillson submitted the best overall proposals for this project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, in that this legislation should go forth immediately to provide funding for project design to have plans available for construction of projects, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Service be and hereby is authorized to enter into a professional services contract with Columbus Engineering Consultants Inc., 840 Michigan Avenue, Columbus, OH, 43215 for engineering services associated with the Capital Improvement Program.
Section 2. That the 2010 Capital Improvements Budget established within ordinance 0564-2010 be and hereby is amended to provide funding for this contract as follows:
Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
530161-100077 / Roadway Improvements - Universal Road / $1,300,000.00 / ($200,000.00) / $1,100,000.00
530161-100083 / Roadway Improvements - 2010-2012 General Engineering / $0.00 / $200,000.00 / $200,000.00
Section 3. That the City Auditor be and hereby is authorized to transfer $200,000.00 within Fund 704, the Streets and Highways G.O. Bonds Fund, Department No. 59-12, Division of Design and Construction as follows:
TRANSFER FROM
project # / project / Object Level One/Object Level Three Codes / OCA Code / amount
530161-100077 / Roadway Improvements - Universal Road / 06-6600 / 746177 / $200,000.00
TRANSFER TO
project # / project / O.L. 01/03 Codes / OCA Code / amount
530161-100083 / Roadway Improvements - 2010-2012 General Engineering / 06-6600 / 746183 / $200,000.00
Section 4. That the expenditure of $200,000.00, or so much thereof as may be needed, be and hereby is authorized from the Streets and Highways G.O. Bonds Fund, Fund 704, Department No. 59-12, Division of Design and Construction as follows:,
project # / project / O.L. 01/03 Codes / OCA Code / amount
530161-100083 / Roadway Improvements - 2010-2012 General Engineering / 06-6682 / 746183 / $200,000.00
Section 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.