Title
To authorize and direct the Finance and Management Director to issue a purchase order for custom tilt-cab pumpers for the Division of Fire from an existing Cooperative State of Ohio Term Contract established for such purpose by the State of Ohio Department of Administrative Services Purchasing Office with Sutphen Corporation, to authorize the expenditure of $2,453,996.20 from the Department of Public Safety's Gov'l B.A.B's (Build America Bonds); and to declare an emergency. ($2,453,996.20)
Explanation
BACKGROUND: This ordinance authorizes the purchase five custom tilt-cab pumpers (engines) for the Fire Division from an existing State of Ohio Term Contract with Sutphen Corporation. The Fire Division has a need to replace engines that are beyond their useful life and have high maintenance costs. Utilizing the State Term Contract will permit the timely ordering of custom tilt-cab pumpers (engines) from a local vendor, at a comparable price to previous purchases over the past three years. Included with the engine purchases will be all pertinent equipment utilized on the respective vehicles (i.e. ladders, hose, generators, communications equipment, etc.). This purchase between the City of Columbus and State of Ohio is authorized by Ordinance 582-87 that allows for the cooperative purchasing between the State of Ohio Department of Administrative Services Cooperative Contracts and other governmental entities.
Bid Information: A State of Ohio Term Contract exists for this purchase.
Contract Compliance: Sutphen Corporation 310671786 exp. 2/22/2012
Emergency Designation: This legislation is to be considered an emergency measure to allow for the immediate use of funds and immediate purchase of this apparatus.
FISCAL IMPACT: This ordinance authorizes an expenditure of $2,453,996.20 from the Public Safety Capital fund, using Gov'l B.A.B. (Build America Bonds), to purchase five custom tilt-cab pumpers (engines) for the Fire Division from an existing State of Ohio Term Contract established with Sutphen Corporation. The Division of Fire budgeted $2.5 million in the 2010 capital budget to replacement engines. The Fire Division spent $1 million in 2009 to purchase two engines; $2,975,000.00 in 2008 to purchase seven engines, and $3,375,00.00 in 2007 to purchase eight engines.
Body
WHEREAS, the Fire Division is in need to purchase custom tilt-cab pumpers; and
WHEREAS, a State of Ohio Term Contract established by the State of Ohio, Department of Administrative Services Purchasing Office exists for these purchases; and
WHEREAS, Ordinance 582-87 authorized this cooperative purchasing effort between the State of Ohio and other governmental entities; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, in that it is necessary to purchase said pumpers, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to issue a purchase order for the purchase of said pumpers for the Fire Division in accordance with the existing state of Ohio Term Contract established by the State of Ohio Purchasing Office with Sutphen Corporation.
SECTION 2. That the expenditure of $2,453,996.20, or so much thereof as may be necessary, be and is hereby authorized from the Public Safety's Gov'l B.A.B's (Build America Bonds), Fund 746, Division of Fire No. 3004, Object Level One 06, Object Level Three 6652, OCA 711014, Project #340101-100004 Fire Apparatus Replacement - Engines.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.