Explanation
1. BACKGROUND
The Department of Public Service Division of Design and Construction, has completed the High Street Streetscape Improvements Project (Lane Avenue to Arcadia Avenue) as part of the Neighborhood Commercial Revitalization (NCR) program. Part of this project involves eliminating all overhead utility lines within the project limits. On July 12, 2004 council passed Ordinance 0764-2004 authorizing $375,000.00 to reimburse utilities that have facilities needing to be relocated within the project. Due to old estimates, additional work, and greater costs than anticipated an additional $239,172.55 will be needed to pay American Electric Power(AEP) for work associated with their relocations.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against AEP.
2. CONTRACT COMPLIANCE
American Electric Power's contract compliance number is 31-4154203and it expires 2/1/12.
3. FISCAL IMPACT
$239,172.55 is available in the 2009 Capital Improvement Budget in Fund 704.
4. EMERGENCY DESIGNATION
Construction of this project has been completed but cannot be closed out until the final invoice is paid for work already completed.
Title
To authorize the Director of Public Service to expend $239,172.55 from the Streets and Highways G.O. Bonds Fund for additional costs of utility relocation work associated with the High Street Streetscape Improvements Neighborhood Commercial Revitalization Project (Lane to Arcadia) for the Division of Design and Construction; to amend the 2009 CIB; to authorize the transfer of funds within the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($239,172.55)
Body
WHEREAS, streetscape improvements to North High Street (Lane to Arcadia), a Neighborhood Commercial Revitalization area, included overhead utility relocation; and
WHEREAS, Ordinance 0764-2004 authorized $375,000 to reimburse utilities for relocating their facilities off of High Street; and
WHEREAS, due to old estimates, additional work, and greater costs than anticipated an additional $239,172.55 is needed to pay AEP for their relocation; and
WHEREAS, the Development Department has agreed to make the additional funds available as North High Street is included in the department's NCR program; now, therefore
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Design and Construction, in that it is necessary to authorize this funding so this obligation to AEP may be paid at the earliest possible time, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Service be and hereby is authorized to pay for additional costs of utility relocation work by AEP up to a maximum of $239,172.55.
Section 2. That for the purpose stated in Section 1, the expenditure of up to $239,172.55, or so much thereof as may be necessary is herby authorized to be expended from the Streets and Highways G.O. Bonds Fund 704, Department 59-12, Division of Design and Construction as follows:
Project / Project Name / O.L. 01-03 Codes / OCA / Amount
530058-100007 / NCR - High Street Streetscape Improvements / 06-6631 / 704758 / $239,172.55
Section 3. That the 2009 CIB authorized within ordinance 0806-2009 be amended due to encumbrance cancellations of completed projects as follows:
Project Number / Project / Current CIB Amount / amendment amount / CIB amount as amended
590131-100000 / Miscellaneous Development (Carryover) / $1,515,234.00 (Carryover) / $111,483.00 (Carryover) / $1,626,717.00 (Carryover)
Section 4. That the 2009 CIB authorized within ordinance 0806-2009 be amended to provide sufficient authority for this project as follows:
Project Number / Project / Current CIB Amount / amendment amount / CIB amount as amended
590131-100000 / Miscellaneous Development (Carryover) / $1,626,717.00 (Carryover) / ($239,173.00) (Carryover) / $1,387,544.00 (Carryover)
530058-100007 / NCR - High Street Streetscape Improvements / $135,000.00 (Carryover) / $239,173.00 (Carryover) / $374,173.00 (Carryover)
Section 5. That the Transfer of cash and appropriation within the Streets and Highways G.O. Bonds Fund be authorized as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590131-100000 / Misc. Development / 06-6600 / 591132 / $239,172.55
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530058-100007 / NCR - High Street Streetscape Improvements / 06-6600 / 704758 / $239,172.55
Section 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.