Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Ohio Heating and Refrigeration for the renovation of two heating and air conditioning systems for the Division of Police Substation No. 6, 1475 Granville Street. The renovation is necessary as the equipment is in poor condition and is energy inefficient.
Formal bids were solicited and one company submitted a bid on July 12, 2010 as follows (0 FBE, 0 MBE ):
Ohio Heating and Refrigeration $16,989.00
The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, Ohio Heating and Refrigeration.
Emergency action is requested so that the needed HVAC renovations can be completed as quickly as possible, thereby ensuring proper heating and cooling within the building.
Ohio Heating and Refrigeration Contract Compliance No. 31-1671670; expiration date August 6, 2010.
Fiscal Impact: The cost of this contract is $16,989.00. Funding is available in the Gov'l B.A.B. (Build America Bonds) Fund.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Ohio Heating and Refrigeration for the renovation of two heating and air conditioning systems for the Division of Police Substation No. 6; to authorize the expenditure of $16,989.00 from the Gov'l B.A.B. (Build America Bonds) Fund; and to declare an emergency.
($16,989.00)
Body
WHEREAS, it is necessary to renovate two heating and air conditioning systems for the Division of Police Substation No. 6, 1475 Granville Street; and
WHEREAS, Ohio Heating and Refrigeration is the most responsive, responsible, and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with Ohio Heating and Refrigeration for the renovation of two heating and air conditioning systems for the Division of Police Substation No. 6, 1475 Granville Street, that the needed HVAC renovations can be completed as quickly as possible, thereby ensuring proper heating and cooling within the building, thereby preserving the public health, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract for the Office of Construction Management with Ohio Heating and Refrigeration for the renovation of two heating and air conditioning systems for the Division of Police Substation No. 6, 1475 Granville Street.
SECTION 2. That the expenditure of $16,989.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 746
Project: 330021-100000
OCA: 701321
Object Level 1: 06
Object Level 3: 6620
Amount: $16,989.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contract or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after its passage if the Mayor neither approves nor vetoes the same. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.