Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with General Temperature Control for the renovation of the HVAC ventilation system at the North Market, 59 Spruce Street. Ordinance No. 0819-2013, passed by Council May 2, 2013, authorized the original contract for the renovation of the existing HVAC ventilation system at the North Market.
A modification of the contract is necessary to address several unforeseen electrical issues and a roof repair. During the project there were several unexpected issues associated with relatively small electrical issues that were completed on a time and material basis to ensure the project was completed properly. The electrical issues involved moving several existing light fixtures as well as some additional electrical panel changes to meet the Building Code. Roof repairs are needed due to the condition of the roof membrane. Additional repairs were needed that exceeded the contractors scope of work. The roof membrane is past its life expectancy and should be replaced within a year, per the manufacturer.
It is practical and cost effective for coordination and continuity to modify this contract with General Temperature Control. It would not be in the best interest of the City to select another vendor to complete this work. Prices already established in the contract were used to determine the cost of this modification.
Emergency action is requested so that needed renovations can be completed as soon as possible to meet the operational needs of the North Market.
General Temperature Control Contract Compliance No. 31-1201236, expiration date March 13, 2014.
Fiscal Impact: The cost of this modification is $17,637.20. Funding is available in the Construction Management Capital Improvement Fund.
Title
To authorize the Finance and Management Director to modify a contract on behalf of the Office of Construction Management for the renovation of the HVAC ventilation system at the North Market, 59 Spruce Street; to authorize the expenditure of $17,637.20 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($17,637.20)
Body
WHEREAS, Ordinance No. 0819-2013, passed by Council May 2, 2013, authorized the original contract for the renovation of the existing HVAC ventilation system at the North Market; and
WHEREAS, it is necessary to modify said contract for unforeseen electrical issue and roof repairs; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to modify a contract with General Temperature Control for the renovation of the HVAC ventilation system for the North Market, 59 Spruce Street, so that needed renovations can be completed as soon as possible to meet the operational needs of the North Market, thereby providing necessary services to the patrons and businesses of the facility, thereby protecting the public health, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify a contract on behalf of the Office of Construction Management with General Temperature Control for the renovation of the HVAC ventilation system for the North Market, 59 Spruce Street.
SECTION 2. That the expenditure of $17,637.20, or so much thereof, may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-50
Fund: 733
Project: 570030-100142
OCA Code: 730142
Object Level 1: 06
Object Level 3: 6620
Amount: $17,637.20
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.