Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to issue a purchase order to Statewide Ford Lincoln Mercury, Inc. for the purchase of forty-one (41) fully equipped Crown Victoria Police Interceptors for the Police Division, thirty-six (36) for use as patrol cruisers and five (5) freeway cruisers. The Police Division needs to replace existing high mileage patrol and freeway cars. The following bids were received by the Purchasing office on April 19, 2007 for the purchase of marked police cruisers via SA002365.
Bid Amount
Vendor Patrol Freeway Status
Statewide Ford Lincoln Mercury $39,995.00 $40,692.00 Majority
Germain Ford $44,360.00 $45,681.00 Majority
Advantage $43,839.50 $45,461.50 Majority
Allan Vigil Ford $46,240.00 $46,440.00 Majority
After review of the bids received, the Fleet Management Division and the Police Division recommend acceptance of the lowest and best bid submitted by Statewide Ford Lincoln Mercury in the total amount of $1,659,934.00 for the purchase of 41 marked cruisers. Also included in the overall bid is $16,654.00 of training and diagnostic equipment for the Fleet Management Division, specifically for the Crown Victoria Police Interceptor vehicles.
CONTRACT COMPLIANCE: Contract Compliance for Statewide Ford Lincoln Mercury, Inc.; 34-1748921, which expires 4/16/09.
EMERGENCY ACTION is necessary so that the purchase order for these vehicles can be issued as soon as possible in order to meet the manufacturer's order cutoff deadline.
FISCAL IMPACT: The Fleet Management Division budgeted $4 million in the 2007 General Fund vehicle allocation. Also budgeted was $1 million in the Safety Staffing Contingency Fund. Year to date, approximately $1.7 million has been encumbered from the General Fund vehicle allocation for the purchase of approximately 116 city vehicles. This ordinance authorizes an expenditure of $1,659,934.00 for the purchase of 41 Crown Victoria Police Interceptor vehicles for the Police Division; $1 million from the Safety Staffing Contingency Fund and the remaining balance of $659,934.00 from the General Fund vehicle allocation. Approximately $5 million was spent in 2005 on the purchase of 147 marked police cruisers.
Title
To authorize the Finance and Management Director to establish a purchase order to purchase marked police cruisers for the Public Safety Department, Police Division, per the terms and conditions of SA002365 with Statewide Ford Lincoln Mercury, Inc.; to authorize the expenditure of $1,000,000.00 from the Safety Staffing Contingency fund and $659,934.00 from the 2007 General Fund vehicle allocation in the Fleet Management Division; and to declare an emergency. ($1,659,934.00)
Body
WHEREAS, the Police Division needs to replace marked police cruisers, and
WHEREAS, funds are budgeted in both the Safety Staffing Contingency Fund and the Fleet Management Division General Fund monies budgeted for vehicle replacements, and
WHEREAS, a formal advertisement for bids was solicited via SA00002365 CGW, and
WHEREAS, the Fleet Management Division recommends acceptance of the lowest, best, and most responsive bid submitted by Statewide Ford Lincoln Mercury, Inc., and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to authorize the Finance and Management Director to issue a purchase order for the purchase of marked police vehicles for the Police Division, thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and is hereby authorized and directed to issue a purchase order to Statewide Ford Lincoln Mercury to purchase marked police vehicles for the Police Division via the Fleet Management Division General Fund vehicle allocation and the Safety Staffing Contingency Fund, in accordance with Solicitations SA002365CGW.
Section 2. That the expenditure of $1,000,000.00, or so much thereof as may be necessary, be and is hereby authorized from funds available within the Safety Staffing Contingency Fund, Department No. 45-05, Fund 014, OCA Code 455014, OL3 Code 6650 and $659,934.00 from the Fleet Management Division General Fund vehicle allocation; Department No. 45-05; Fund 010 , OCA Code 451201; OL3 Code 6650.
Section 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.