Explanation
BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the construction contract with Kokosing Construction Co., Inc., for the Hap Cremean Water Plant Sludge Pump Station Renovations Project, for the Division of Power and Water, Contract No. 870.
This modification will replace a section of chemical lines with double wall pipe and upgrade the trench, provide additional inputs to the Distribution Control Center to control the high service pumps, install waterlines to Lagoon 1, Lagoon 2, and the Intake Structure, replace a section of the Sludge Force Main due to a corroded condition, provide for the collection and compilation of additional electrical data points for the Arc Flash Safety/Short Circuit Coordination Study, provide additional milling and paving, replace a section of the waterlines for the plant fire hydrants due to deteriorating conditions, equip two 15 kV switchgear cubicles to provide for future electrical needs, accelerate the sludge line meter vault construction schedule, and provide repairs to leaking basin walls and piping.
1. Amount of additional funds to be expended: $1,106,269.00
Original Contract Amount: $32,856,600.00
Amount of original contract and this modification: $33,962,869.00
2. Reasons additional goods/services could not be foreseen:
• Replacement of a section of buried chemical lines with double wall pipe and upgrading the trench: Performing this environmental safety work as soon as possible will reduce the risk that a chemical leak will end up in a nearby drainage ditch and the Big Walnut Creek. Also, completing this work was needed before the paving work in this area was started to reduce the costs of repairing any damage to the surrounding pavement.
• Provide additional inputs to Distribution Control Center to control the high service pumps: The number of points needed to control the high service pumps could not be fully determined until after construction was started. Control of the high service pumps is an essential part of providing water to the Columbus area.
• Installation of waterlines to Lagoon 1, Lagoon 2, and the Intake Structure: One major use of these waterlines will be to provide water access to sludge hauling contractors to help prevent fugitive dust environmental safety issues on and off the HCWP site including Morse Road which was a problem on a recent lagoon construction project. In addition, work was already programmed to be completed by the Contractor in these areas allowing for reduction in mobilization costs. Also, performing this work before the paving is done in these areas will reduce the costs of repairing any pavement that had to be dug up to install these lines.
• Replacement of a section of the Sludge Force Main due to corroded condition: When excavation was performed in the area of this portion of the sludge force main, it was discovered that the pipe was corroded and in a deteriorated condition. This work will reduce the risk of a sludge leak in this area of the force main.
• Collection and compilation of additional electrical data points for Arc Flash Safety/Short Circuit Coordination Study: In the professional opinion of the subcontractor performing the Arc Flash Safety/Short Circuit Coordination Study for this project's electrical upgrades, the existing study did not include all the electrical data points this subcontractor thought was needed which would prevent them from completing the new study. A completed, certified study for this project's electrical upgrades is required for personnel and equipment safety.
• Additional milling and paving due to unknown site conditions: During the initial pavement work, it was discovered that additional milling and paving beyond the 3 inches of milling and paving specified for the parking/access areas was required to provide a firm base that would ensure a quality result. Existing conditions varied from what was shown on record drawings.
• Replacement of a section of the waterlines for the Plant fire hydrants due to deteriorating conditions: When excavation was performed in the area of a portion of the waterlines for the Plant fire hydrants, it was discovered that these waterlines were in a deteriorated condition and starting to leak. This work will provide needed repair for these Plant fire hydrants for the safety of personnel and equipment.
• Equip two 15 kV switchgear cubicles to provide for future electrical needs: During the submittal process for the 15 kV switchgear it was determined to be in the City's best interest that this switchgear could be fabricated to provide two equipped cubicles that would be available to provide for future electrical needs. Once fabricated, the switchgear could no longer be changed to provide these two equipped cubicles.
• Repairs to basin wall and piping: When excavation was performed in the area north of the settling basins, leaks were revealed in the basin wall and piping which required immediate repair.
• Acceleration of the meter vault work in order to provide sludge force main pressure and flow indications sooner to determine sludge leaks in the force main as indicated to the Ohio EPA: Since the date this project was bid, there have been several sludge leaks in the sludge force main. Acceleration of this work will help to detect any future leaks sooner and reduce effects on the environment.
3. Reason other procurement processes are not used:
This modification keeps the contractor on the project to finalize the Hap Cremean Water Plant sludge pump station renovations and electrical upgrades. Also, it will help reduce the risk of chemical leaks to the environment; provide the required controls to operate the high service pumps to distribute water to the Columbus area; provide for the safety of personnel and equipment; provide immediate, needed repair to existing plant equipment for continued use; and provide available, future, electrical feeds at a reduced cost. Acceleration of the sludge line meter vault work will appease concerns of OEPA regarding sludge line monitoring for leaks. In light of this, the additional cost, delays and liability associated with bidding this integral portion of the work would well exceed any benefit.
4. How cost of modification was determined:
Costs were submitted by the Contractor and reviewed and verified by the Engineering Consulting Team providing Construction Services for the project.
Contract Compliance Information: 31-1023518, expires 3/3/12, Majority
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Kokosing Construction Co., Inc.
Emergency Designation: It is requested that this Ordinance be handled in an emergency manner as the construction project is on an aggressive completion schedule. This modification will allow the contractor to continue working without incurring costly delay claims to the City.
FISCAL IMPACT: Funds for this expenditure are included in the Water Works Enlargement Voted Bonds Fund. An amendment to the 2010 Capital Improvements Budget is also necessary.
Title
To authorize the Director of Public Utilities to modify and increase the construction contract with Kokosing Construction Co., Inc. for additional improvements needed for the Hap Cremean Water Plant Sludge Pump Station Renovations Project; to authorize a transfer and expenditure within the Water Works Enlargement Voted Bonds Fund; to authorize an amendment to the 2010 Capital Improvements Budget; and to declare an emergency. ($1,106,269.00)
Body
WHEREAS, Contract No. EL008190 was authorized by Ordinance No. 0672-2008, passed May 12, 2008, was executed on June 12, 2008, and was approved by the City Attorney on June 18, 2008; and
WHEREAS, the contract needs to be modified in order to allow Kokosing Construction Co., Inc. to perform additional improvements needed to the Hap Cremean Water Plant Sludge Pump Station Renovations Project; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to execute a modification to the construction contract for the Hap Cremean Water Plant Sludge Pump Station Renovations Project; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Water Works Enlargement Voted Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2010 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Power and Water, Department of Public Utilities, in that it is immediately necessary to authorize the Public Utilities Director to modify and increase the existing contract with Kokosing Construction Co., Inc. for the Hap Cremean Water Plant Sludge Pump Station Renovations Project, in an emergency manner in order to allow the contractor to continue working without incurring costly delay claims to the City; for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to modify and increase the existing construction contract with Kokosing Construction Co., Inc., for additional improvements needed to the Hap Cremean Water Plant Sludge Pump Station Renovations Project, in the amount of $1,106,269.00.
SECTION 2. That this contract modification is in compliance with Section 329.16 of Columbus City Codes, 1959.
SECTION 3. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water.
SECTION 3. That the City Auditor is hereby authorized and directed to appropriate the following funds:
Division: Power and Water
Fund Name: Water Works Enlargement Voted Bonds Fund
Fund No.: 606
Dept./Div. No.: 60-09
OL3: 6623
Project No. Project Name OCA Amount
606999-100000 (carryover) Unallocated Balance 642900 $ 184.03
690026-100000 (carryover) Misc. Water Facilities 642900 $ 3,159.43
690236-100000 (carryover) Water Main Rehab. 642900 $100,683.32
SECTION 4. That the City Auditor is hereby authorized to transfer $1,106,269.00 within the Division of Power and Water, Dept/Div. No. 60-09, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Object Level One 06, Object Level Three 6623, as follows:
Fund No. | Project No. | Project Name | OCA Code | change
606 | 606999-100000 (carryover) | Unallocated Balance | 642900 | -$184.03
606 | 690026-100000 (carryover) | Misc. Water Fac. | 642900 | -$18,151.78
606 | 690236-100000 (carryover) | Water Main Rehab. | 642900 | -$475,616.40
606 | 690290-100000 (carryover) | Distrib. Imp's | 642900 | -$15,000.00
606 | 690424-100000 (carryover) | Lazelle Rd. Storage Tank | 606424 | -$13,200.00
606 | 690426-100000 (carryover) | Taylor Rd. Storage Tank | 606426 | -$188.58
606 | 690454-100000 (carryover) | 16" W.M. East of I-270 | 690454 | -$191,180.10
606 | 690458-100000 (carryover) | Waggoner Rd. 30" W.M. | 690458 | -$162,461.38
606 | 690474-100000 (carryover) | Morse Rd. 36" W.M. | 690474 | -$149,087.72
606 | 690494-100000 (carryover) | DRWP New Low Svc. Pumps | 690494 | -$41,767.72
606 | 690510-100000 (carryover) | HCWP Sludge Line | 690510 | -$39,431.29
606 | 690332-100000 (carryover) | HCWP Sludge Pump Stat. | 606332 | +$1,106,269.00
SECTION 5. That the 2010 Capital Improvements Budget is hereby amended as follows:
Fund # | Project # | Project Name | Current Authority | Revised Authority | change
606 | 606999-100000 (carryover) | Unallocated Balance | $0 | $185 | +$185 (est. authority to match cash balance)
606 | 606999-100000 (carryover) | Unallocated Balance | $185 | $0 | -$185
606 | 690026-100000 (carryover) | Misc. Water Fac. | $0 | $18,152 | +$18,152 (est. authority to match cash balance)
606 | 690026-100000 (carryover) | Misc. Water Fac. | $18,152 | $0 | -$18,152
606 | 690236-100000 (carryover) | Water Main Rehab. | $433,998 | $909,615 | +$475,617 (est. authority to match cash balance)
606 | 690236-100000 (carryover) | Water Main Rehab. | $909,615 | $433,998 | -$475,617
606 | 690290-100000 (carryover) | Distrib. Imp's | $0 | $15,000 | +$15,000 (est. authority to match cash balance)
606 | 690290-100000 (carryover) | Distrib. Imp's | $15,000 | $0 | -$15,000
606 | 690424-100000 (carryover) | Lazelle Rd. Storage Tank | $0 | $13,200 | +$13,200 (est. authority to match cash balance)
606 | 690424-100000 (carryover) | Lazelle Rd. Storage Tank | $13,200 | $0 | -$13,200
606 | 690426-100000 (carryover) | Taylor Rd. Storage Tank | $0 | $189 | +$189 (est. authority to match cash balance)
606 | 690426-100000 (carryover) | Taylor Rd. Storage Tank | $189 | $0 | -$189
606 | 690454-100000 (carryover) | 16" W.M. East of I-270 | $0 | 191,181 | +$191,181 (est. authority to match cash balance)
606 | 690454-100000 (carryover) | 16" W.M. East of I-270 | $191,181 | %- | -$191,181
606 | 690458-100000 (carryover) | Waggoner Rd. 30" W.M. | $0 | $162,462 | +$162,462 (est. authority to match cash balance)
606 | 690458-100000 (carryover) | Waggoner Rd. 30" W.M. | $162,462 | $0 | -$162,462
606 | 690474-100000 (carryover) | Morse Rd. 36" W.M. | $0 | $149,088 | +$149,088 (est. authority to match cash balance)
606 | 690474-100000 (carryover) | Morse Rd. 36" W.M. | $149,088 | $0 | -$149,088
606 | 690494-100000 (carryover) | DRWP New Low Svc. Pumps | $0 | $41,768 | +$41,768 (est. authority to match cash balance)
606 | 690494-100000 (carryover) | DRWP New Low Svc. Pumps | $41,768 | $0 | -$41,768
606 | 690510-100000 (carryover) | HCWP Sludge Line | $0 | $63,857 | +$63,857 (est. authority to match cash balance)
606 | 690510-100000 (carryover) | HCWP Sludge Line | $63,857 | $24,425 | -$39,432
606 | 690332-100000 (carryover) | HCWP Sludge Pump Stat. | $0 | $1,106,269 | +$1,106,269
SECTION 6. That the expenditure of $1,106,269.00 is hereby authorized for the Hap Cremean Water Plant Sludge Pump Station Renovations Project within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division 60-09, Project No. 690332-100000 (carryover), OCA 606332, Object Level One 06, Object Level Three 6623.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.