Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to enter into agreements with T&M Associates and Woolpert Inc to provide professional services in support of Department of Public Utilities GIS applications and projects. The term of these agreements will be from January 1, 2015 to December 31, 2015, and will include an option to renew for an additional one year term, subject to mutual agreement and approval of proper City authorities. Each agreement will provide for up to $100,000.00 of service, to be billed at proposed hourly rates, for a total spending amount not to exceed $200,000.00.
To procure these services, a Request for Proposals (SA005365) was published and responses were due by June 6, 2014. The solicitation received five (5) proposals, which were scored by an evaluation committee of five (5) employees, four from DPU and one from DoT. Each committee member scored the proposals using the following criteria: competence of the offeror (up to 10 points), quality and feasibility of proposed services (30 points), ability of the offeror (10 points), past performance of the offeror (30 points), and a local workforce factor (20 points). The committee provided the following ranking to the Director of Technology:
T&M Associates 95 points out of 100
Woolpert Inc. 95
Stantec 92
EMH&T 80
Survey and Aeiral Mapping 50
The committee recommended the two highest scoring offerors - T&M Associates and Woolpert Inc - to the Director of the Department of Technology. The Director concurred with the committee's recommendation.
EMERGENCY DESIGNATION:
Emergency action is requested to expedite authorization of this contract and initiate services from the supplier at the prices offered, which expire December 6, 2014.
FISCAL IMPACT:
Funds for this purchase were budgeted and are available within the Department of Technology, Information Services Division, Internal Services Fund.
CONTRACT COMPLIANCE:
Vendor Name: T&M Associates CC# : 221806708 Expiration: 09/12/2016
Vendor Name: Woolpert Inc CC# : 201391406 Expiration: 06/06/2015
Title
To authorize the Director of the Department of Technology to enter into agreements with T&M Associates and Woolpert Inc to provide professional services in support of Department of Public Utilities GIS applications and projects; to authorize the expenditure of $200,000.00 from the Department of Technology, Internal Services Fund; and to declare an emergency. ($200,000.00)
Body
WHEREAS, this ordinance authorizes the Director of the Department of Technology to enter into agreements with T&M Associates and Woolpert Inc to provide professional services in support of Department of Public Utilities GIS applications and projects; and
WHEREAS, the term of these agreements will be from January 1, 2015 to December 31, 2015, and will include an option to renew for an additional one year term, subject to mutual agreement and approval of proper City authorities. Each agreement will provide for up to $100,000.00 of service, to be billed at proposed hourly rates, for a total spending amount not to exceed $200,000.00; and
WHEREAS, to procure these services, a Request for Proposals (SA005365) was published and responses were due by June 6, 2014. The solicitation received five (5) proposals, which were scored by an evaluation committee of five (5) employees, four from DPU and one from DoT. The committee recommended the two highest scoring offerors (T&M Associates and Woolpert Inc.); and
WHEREAS, an emergency exists in the daily operation of the city in that it is immediately necessary for the Director of the Department of Technology to enter into agreements with T&M Associates and Woolpert Inc to provide professional services in support of Department of Public Utilities GIS applications and projects, to avoid interruption of service, thereby preserving the public health, property, peace, safety, and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology is hereby authorized to enter into agreements with T&M Associates and Woolpert Inc. to provide professional services in support of Department of Public Utilities GIS applications and projects. The term of these agreements will be from January 1, 2015 to December 31, 2015, and will include an option to renew for an additional one year term, subject to mutual agreement and approval of proper City authorities. Each agreement will provide for up to $100,000.00 of service, to be billed at proposed hourly rates, for a total spending amount not to exceed $200,000.00.
SECTION 2. That the expenditure of $200,000.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.:47-01|Fund:514|Sub-fund:550|OCA Code: 514550|Obj. Level 1: 03|Obj. Level 3: 3336|Amount: $6,100.00 - Electricity
Div.:47-01|Fund:514|Sub-fund:600|OCA Code: 514600|Obj. Level 1: 03|Obj. Level 3: 3336|Amount: $38,800.00 - Water
Div.:47-01|Fund:514|Sub-fund:650|OCA Code: 514650|Obj. Level 1: 03|Obj. Level 3: 3336|Amount: $43,500.00 - Sewers & Drains
Div.:47-01|Fund:514|Sub-fund:675|OCA Code: 514675|Obj. Level 1: 03|Obj. Level 3: 3336|Amount: $11,600.00 - Storm water
Vendor Total: Woolpert Inc./$100,000.00
Div.:47-01|Fund:514|Sub-fund:550|OCA Code: 514550|Obj. Level 1: 03|Obj. Level 3: 3336|Amount: $6,100.00 - Electricity
Div.:47-01|Fund:514|Sub-fund:600|OCA Code: 514600|Obj. Level 1: 03|Obj. Level 3: 3336|Amount: $38,800.00 - Water
Div.:47-01|Fund:514|Sub-fund:650|OCA Code: 514650|Obj. Level 1: 03|Obj. Level 3: 3336|Amount: $43,500.00 - Sewers & Drains
Div.:47-01|Fund:514|Sub-fund:675|OCA Code: 514675|Obj. Level 1: 03|Obj. Level 3: 3336|Amount: $11,600.00 - Storm water
Vendor Total: T & M Associates Inc./$100,000.00
SECTION 3. That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.