Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract for the Facilities Management Division with Winnscapes for snow removal services at the following complexes: I-71 Complex (757 Carolyn Ave and 750 Piedmont Road), the Health Department (240 Parsons Avenue), the Police Academy (1000 North Hague Avenue), the Strategic Response Bureau (1120 Morse Road), and the Fire Training Academy (3639 and 3675 Parsons Avenue). The contractor is responsible for removal of snow at 2" or more and salting the same. Removal of snow and salting must be completed by 6:00 a.m. at all locations. The contractor will remove snow and salt all black top and driveway parking areas. The term of this contract is January 1, 2009 through December 31, 2009. The contract was bid with four renewal options.
Formal bids were solicited and two companies submitted bids on November 10, 2008 as follows (0 MBE, 0 FBE, and 0 MBR):
Winnscapes $38,376.00
EMI, Inc. $70,724.00
The Facilities Management Division recommends that the bid be awarded to the most responsive and responsible bidder, Winnscapes.
Emergency action is requested to ensure snow removal services can be provided during the winter months, thereby providing safe parking lots for City employees and users of these facilities. The current snow removal contract expires December 31, 2008.
Fiscal Impact: The cost of this contract is $38,376.00. This is available in the General Fund budget and was projected in the Third Quarterly Financial Review.
Winnscapes Contract Compliance #31-1313521 expiration July 24, 2009.
Title
To authorize the Finance and Management Director to enter in a contract for the Facilities Management Division with Winnscapes for snow removal services for various City facilities; to authorize the expenditure of $38,376.00 from the General Fund; and to declare an emergency.
Body
WHEREAS, it is necessary to provide snow removal at the I-71 Complex (757 Carolyn Ave and 750 Piedmont Road), the Health Department (240 Parsons Avenue), the East Side Health Department (1180 East Main Street), the Police Academy (1000 North Hague Avenue), the Strategic Response Bureau (1120 Morse Road), and the Fire Training Academy (3639 and 3675 Parsons Avenue); and
WHEREAS, snow removal services will provide safe parking lots for City employees and users of these facilities; and
WHEREAS, Winnscapes is the most responsive, responsible, and best bidder for snow removal services; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Division, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to enter into contract with Winnscapes for snow removal services for various City facilities so that snow removal services can be provided during the winter months, providing safe parking lots for City employees and users of these facilities, thereby preserving the public health, peace, property, safety, and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COULMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract for the Facilities Management Division with Winnscapes for snow removal at various locations.
SECTION 2. That the expenditure of $38,376.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Dept/Div: 45-07
Fund: 010
OCA Code: 450044
OL1: 03
OL3: 3377
Amount: $38,376.00
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.