Explanation
BACKGROUND: This ordinance authorizes the Director of Finance and Management to enter into contracts for various small dollar improvement expenditures for labor, materials, and equipment for Public Safety renovations that are unplanned but will be necessary. Work may include any type of renovation of Safety facilities, such as electrical, HVAC, and plumbing. All work will be based on three estimates obtained from qualified contractors and will not exceed $20,000.00 per job.
Contract Compliance: N/A
EMERGENCY DESIGNATION: Emergency legislation is requested to have funds available for any unexpected emergency projects.
FISCAL IMPACT: This ordinance authorizes an expenditure of $50,000.00 in the Gov'l B.A.B.'s (Build America Bonds) for various unplanned renovations and improvements for Public Safety facilities. Ordinance 1634-2010 established $100,000.00 for similar Public Safety Projects in 2010.
Title
To authorize and direct the Director of Finance and Management to enter into contracts for miscellaneous capital improvement renovations for the Department of Public Safety, Division of Fire; to authorize the expenditure of $50,000.00 from the Gov'l B.A.B. 's (Build America Bonds) Fund; and to declare an emergency. ($50,000.00)
Body
WHEREAS, the renovation of various Public Safety facilities has been approved as part of Capital Improvement Projects No. 330021-100000 and 340103-100000 (Police and Fire Facility Renovation); and
WHEREAS, it is now necessary to provide funds for miscellaneous renovations of various Public Safety facilities; and
WHEREAS, all expenditures from this project will be minimally based upon three estimates; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire, in that it is immediately necessary to authorize the Director of Finance and Management to enter into contracts for miscellaneous capital improvement projects for the Department of Public Safety so that the projects can proceed without delay, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into contracts for miscellaneous capital improvement projects for Public Safety. Further, the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 2. That all work will be based on three estimates and will not exceed $20,000.00 per contract or job. City Council recognizes that this ordinance does not identify the contractor(s) to whom the contract(s) will be awarded and understands that its passage will give the Finance and Management Director the final decision in determination of the lowest, best, responsive and responsible bidder for such contract(s). This Council is satisfied it is in the best interests of the City to delegate this contracting decision.
SECTION 3. That the expenditure of $50,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Safety Voted Bond Fund and Gov'l B.A.B. 's (Build America Bonds) Fund, as follows:
DEPT/DIV FUND OCA OBJ LV #1 OBJ LV #3 PROJECT AMOUNT
30-04 746 710103 06 6620 340103-100000 $50,000.00
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.