Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a planned contract modification for professional engineering services with Arcadis US, Inc., for the Parson Avenue Water Plant (PAWP) Wellfield Development project, CIP #690580-100000, in an amount up to $3,746,300.00.
The PAWP Wellfield Development (CIP 690580-100000) project will design and construct improvements to develop a new wellfield and associated raw waterline based on recommendations from the PAWP Concept Plan Update project. The plant currently has 6 active collector wells. The proposed well is to help offset the anticipated loss of wells and/or capacity reductions in the future. Proposed Collector Well 112 (CW112) is to be located south of PAWP on Parcel 34 (east of Parsons Avenue / north of London-Groveport Road / south of Big Walnut Creek). The raw waterline from CW112 will tie into the existing 42” raw waterline from CW106 along Parsons Avenue.
Preliminary and detailed engineering have been accomplished under this contract with Arcadis US, Inc. This modification is for Arcadis US, Inc., to provide Engineering Services During Construction.
The Parsons Avenue Water Plant services multiple Columbus Communities so this project is coded as “99-Citywide”.
TIMELINE:
Phase 1: (Preliminary Design) begin March 2022 and end September 2022.
Phase 2: (Detailed Design) to begin September 2022 and end December 2025
Phase 3: (Engineering Services During Construction) are scheduled to start 2nd quarter 2026 and be completed 2nd quarter 2028.
1.1. Amount of additional funds to be expended: $3,746,300.00
Cost summary:
Original Contract: $1,534,500.00 (ORD 0176-2022; PO316092)
Modification #1: $1,902,000.00 (ORD 2457-2023; PO416688)
Modification #2: $3,746,300.00 (Current)
CONTRACT TOTAL $7,182,800.00
1.2. Reason other procurement processes are not used:
This contract was bid through the City’s RFP process to provide professional services through the completion of construction. Another procurement process is not required.
1.3. How cost of modification was determined:
The Consultant prepared an estimate based on the scope of work for the detailed design modification and pricing provided under the existing contract for job titles and allowable expenses. The City Project Manager and associated staff reviewed and approved these cost summaries.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
This project will partially offset future anticipated loss of existing wells and/or well capacity at the Parsons Avenue Water Plant (PAWP). Having an adequate supply of water is important for the City’s growth and economic development.
This work will occur within the city’s property south of the PAWP and will not be accessible to the public, so public meetings are not anticipated.
3. CONTRACT COMPLIANCE INFORMATION
Arcadis U.S., Inc.’s contract compliance number is CC-009409 and expires 1/21/2027.
As part of their proposal, Arcadis U.S., Inc., has proposed the following subcontractors to perform contract work:
Company Name City/State ODI Certification Status
Eagon and Associates Worthington, OH MAJ
Coldwater Columbus, OH WBE
Moody Engineering, LLC Columbus, OH MBE
360 Water Inc. Columbus, OH WBE
The certification of Arcadis U.S., Inc., and the above subcontractors were in good standing at the time the bid was awarded.
4. FISCAL IMPACT
Funding for this contract will be obtained through the Ohio Water Development Authority Direct Loan Program. City Council authorized this loan application and acceptance of loan funding via Ordinance 0700-2025, passed by Council on 3/31/25. This loan is expected to be approved at the OWDA January Board meeting. This ordinance is contingent upon the OWDA Board approving the loan application.
The 2025 Capital Improvements Budget will need to be amended to align budget authority with the proper project; and funds will need to be appropriated and expended in the Water - Fresh Water Market Rate Fund, Fund 6014.
The Ohio Water Development Authority (OWDA) Direct Loan Program is a reimbursement program. Purchase orders will need to be established to Arcadis U.S., Inc., for these contracts. Public Utilities will need to pay invoices directly to Arcadis U.S., Inc., and then submit reimbursement requests based upon these paid invoices to OWDA for OWDA to reimburse Public Utilities.
Title
To authorize the Director of Public Utilities to enter into a contract modification for professional engineering services with Arcadis U.S., Inc., for the Parson Avenue Water Plant (PAWP) Wellfield Development Project; to authorize an amendment to the 2025 Capital Improvement Budget; to appropriate funds in the Water - Fresh Water Market Rate Fund; to make this ordinance contingent upon the Ohio Water Development Authority approving a loan for this project; and to authorize an expenditure of up to $3,746,300.00 from the Water - Fresh Water Market Rate Fund to pay for the contract modification. ($3,746,300.00)
Body
WHEREAS, the Department of Public Utilities is engaged in the PAWP Wellfield Development Project; and
WHEREAS, Ordinance 0176-2022 authorized the contract with Arcadis US, Inc. for design of the PAWP Wellfield Development Project and assigned the first task of preliminary engineering to be performed; and
WHEREAS, Ordinance 2457-2023 authorized planned contract modification 1 to add funding to pay for detailed design to be performed for the PAWP Wellfield Development Project; and
WHEREAS, a planned contract modification to add funding to pay for engineering services during construction for the PAWP Wellfield Development Project is needed; and
WHEREAS, City Council authorized this contract modification to be funded via a loan from the Ohio Water Development Authority Direct Loan Program via Ordinance 0700-2025, passed by Council on 3/31/25; and
WHEREAS, this ordinance is contingent upon the loan being approved; and
WHEREAS, the 2025 Capital Improvement Budget must be modified to align budget authority with the proper project; and
WHEREAS, funds will need to be appropriated in the Water - Fresh Water Market Rate Fund, Fund 6014; and
WHEREAS, it is necessary to authorize an expenditure of funds from the Water - Fresh Water Market Rate Fund, Fund 6014, to pay for services provided by this contract modification; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of the Department of Public Utilities to enter into a planned contract modification with Arcadis US, Inc., for the PAWP Wellfield Development project to provide engineering services during construction for the project; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2025 Capital Improvements Budget authorized by Ordinance 1790-2025 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority/ Revised Authority / Change
6014 / 690580-100000 / PAWP Wellfield Development (OWDA Direct Loan) / $1,250,000.00 / $3,746,300.00 / $2,496,300.00 (To match the loan amount)
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2026, the sum of $3,746,300.00 is appropriated in Fund 6014 (Water - Fresh Water Market Rate Fund), per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Utilities is hereby authorized to modify and increase the professional engineering services contract with Arcadis U.S., Inc., 100 E Campus View Blvd., Suite 230, Columbus, OH 43235, for the PAWP Wellfield Development Project, in an amount up to $3,746,300.00
SECTION 4. That an expenditure of $3,746,300.00, or so much thereof as may be needed, is hereby authorized to pay for this contract per the accounting codes in the attachment to this ordinance.
SECTION 5. This ordinance is contingent upon the Ohio Water Development Authority's Board approving the loan for this project.
SECTION 6. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.