Explanation
BACKGROUND
This legislation authorizes the Director of the Department of Development to waive the competitive bidding requirements of Columbus City Codes Chapter 329 and enter into a professional services contract with Paul Werth Associates, in an amount up to $60,000.00, for support of the Department’s public engagement and housing communication and authorize payments for services starting March 1, 2023.
In October of 2022, Ordinance #2748-2022 was passed permitting the extension and addition of funds to the department’s existing contract with Paul Werth Associates. However, the contract modification was not executed prior to the contract expiration. This contract will allow Paul Werth Associates to complete the intended work of that contract modification.
FISCAL IMPACT: Funding is available in the Administrative Division’s General Fund budget (1000).
CONTRACT COMPLIANCE: the vendor number is 004255 and expires 1/13/2025.
Title
To authorize the Director of the Department of Development to enter into a contract with Paul Werth Associates, in an amount up to $60,000.00, for support of the Department’s public engagement and housing communication; to waive the competitive bidding requirements of Chapter 329 of the Columbus City Codes; to authorize the expenditure of $60,000.00 from the Department of Development’s 2023 General Fund Budget; to authorize payments for services starting March 1, 2023; and to repeal ordinance 2748-2022. ($60,000.00)
Body
WHEREAS, the Department of Development advertised RFQ020687 on Vendor Services in December 2021 for proposals for Public Relations and Engagement on Behalf of the Department of Development, five bids were received, and the Director of Development entered into contract with Paul Werth Associates, Inc. under the authority of Columbus City Code Section 329.19; and
WHEREAS, the contract with Paul Werth Associates, Inc. was modified by $25,000.00 per Ordinance 1980-2022 and PO341346; and
WHEREAS, the Director of Development identified the need to modify the contract with Paul Werth Associates, Inc. again for support of the Department’s public engagement and housing per Ordinance #2748-2022, but the contract modification was not executed prior to the contract expiration date, therefore it is necessary to repeal that ordinance; and
WHEREAS, it is in the City's best interests to waive the competitive bidding requirements of City Code Chapter 329 as Paul Werth Associates was previously selected as the chosen consultant in response to RFQ020687. A contract modification was not executed prior to the contract expiration; and
WHEREAS, it is necessary to authorize the Director of the Department of Development to enter into a contract with Paul Werth Associates to complete the Department’s public engagement and housing communication and authorize payments for services starting March 1, 2023, in an amount of up to $60,000.00; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That Ordinance #2748-2022, approved and passed on October 24, 2022, authorizing the extension and addition of funds to the department’s existing contract with Paul Werth Associates is hereby repealed, because the contract modification authorized by that Ordinance was not executed prior to the February 28, 2023 contract expiration date.
SECTION 2: That Council finds that it is in the best interest of the City to waive the competitive bidding provisions of Chapter 329 of the Columbus City Codes to enter into this contract.
SECTION 3. That the Director of Development is hereby authorized to enter into contract with Paul Werth Associates, Inc. in an amount up to $60,000.00, for support of the Department’s public engagement and housing communication and authorize payments for services starting March 1, 2023.
SECTION 4. That the expenditure of $60,000.00 or so much thereof as may be needed, is hereby authorized in Fund 1000 (General Fund), Dept-Div 44-01 (Administrative Division), object class 03 (Services) per the account codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this Ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to establish such accounting codes as necessary, to make any accounting changes to revise the funding source for all agreements, contracts, or modifications associated with this Ordinance.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.