Explanation
1. BACKGROUND
The Department of Public Service, Division of Infrastructure, is responsible for maintaining the roads for the City of Columbus during the winter season. The Division has a need for Sodium Chloride used as an Ion Exchange agent for brine manufacturing to be distributed to various outposts to assist in road maintenance during snow events. The City has a multiple year Universal Term Contract for this chemical, with Morton Salt Inc.
This ordinance authorizes the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract for the purchase of sodium chloride for the Department of Public Service, Division of Infrastructure Management.
The following Purchase Agreement association requires approval by City Council in order to expend more than $100,000.00 on a Universal Term Contract, per City Code 329.19(g):
Morton Salt Inc., PA007367, Sodium Chloride
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Morton Salt Inc.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Morton Salt Inc. is CC048347 and expires 3/8/2026.
3. FISCAL IMPACT
Funds are budgeted, available, and appropriated for this expenditure within the Municipal Motor Vehicle Tax Fund, Fund 2266.
Title
To authorize the Director of the Department of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of sodium chloride from Morton Salt Inc.; to authorize the expenditure of up to $200,000.00 from the Municipal Motor Vehicle Tax Fund. ($200,000.00)
Body
WHEREAS, the Department of Public Service, Division of Infrastructure Management, is responsible for maintaining the roads for the City of Columbus during the winter season; and
WHEREAS, the Purchasing Office established PA007367 for sodium chloride, with the passage of ordinance 1190-2024; and
WHEREAS, the Division of Infrastructure Management desires to purchase sodium chloride to use for brine production during the winter season; and
WHEREAS, the Director of Finance and Management will associate all general budget reservations with the appropriate universal term contracts with Morton Salt Inc., in accordance with the terms, conditions and specifications of PA007367 on file in the Purchasing Office; and
WHEREAS, it is necessary to authorize the expenditure of up to $200,000.00 with Morton Salt Inc., for the purchase of sodium chloride; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of sodium chloride for the Division of Infrastructure Management.
SECTION 2. That the expenditure of $200,000.00 or as much thereof as may be necessary is hereby authorized in Fund 2266 (Municipal Motor Vehicle Tax Fund), Dept-Div 5911 (Division of Infrastructure Management), in Object Class 02 (Materials and Supplies) per the account codes in the attachment to this ordinance.
SECTION 3. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.