Explanation
Background: This legislation authorizes the Director of Finance and Management Department on behalf of the Department of Technology (DoT), to establish a purchase from an existing Universal Term Contracts (UTC) with Agilysys Inc. The purchase order will provide for EMC and Hewlett Packard (HP) equipment and services used to maintain, repair and upgrade the City's Storage Area Network (SAN) and HP server environment.
The existing Universal Term Contracts, which will be utilized upon passage of this ordinance, were established by the Purchasing Office, SA003271 and SA003280 through the passage of ordinance number 0890-2009 and ordinance number 0892-2009, passed on July 6, 2009. Both of these contracts will expire on June 30, 2011. Additionally, the UTCs were established as a two year agreement (July 1, 2009 through June 30, 2011) with the option to extend for an additional year. This legislation will provide for year two, with a coverage period from July 1, 2010 through June 30, 2011.
Also, the Department of Technology request that the passage of this ordinance will provide for an extension of existing purchase orders (UL006180 - HP services and UL006177 - SAN expiration dates of June 30, 2010) and funds through June 30, 2011.
Fiscal Impact: During 2009, ordinance #0947-2009 authorized the expenditure of $280,140.00 for HP and EMC equipment and related services. The total cost for this ordinance with coverage periods from July 1, 2010 through June 30, 2011 is $248,393.59. These funds were budgeted and are available within the Department of Technology's Information Services Fund. Of this amount, $81,593.59 is for the maintenance support, repairs, upgrades and services associated with the EMC equipment. The amount of $166,800.00 is for the same services associated with the HP equipment.
EMERGENCY DESIGNATION:
Emergency designation is being requested to allow for continual support without interruption critical to daily operations.
Contract Compliance: 34-0907152 Expiration Date: 07/10/2011
Title
To authorize the Director of Finance and Management Department on behalf of the Department of Technology to establish a purchase order with Agilysys Inc. from a UTC, for repairs, maintenance support and upgrades associated with the EMC mass storage device, Storage Area Network (SAN) Switch and Hewlett Packard servers; and to authorize the expenditure of $248,393.59 from the Department of Technology's Information Services Fund; and to declare an emergency ($248,393.59).
Body
WHEREAS, this legislation authorizes the Director of Finance and Management Department on behalf of the Department of Technology (DoT), to establish a purchase order from an existing Universal Term Contract (UTC) with Agilysys Inc. The purchase order will provide for EMC and Hewlett Packard (HP) equipment and services used to maintain, repair and upgrade the City's Storage Area Network (SAN) and HP server environment, and
WHEREAS, the existing Universal Term Contracts, that will be utilized upon passage of this ordinance were established by the Purchasing Office, SA003271 and SA003280 (expiration dates of June 30, 2011) through the passage of ordinance number 0890-2009 and ordinance number 0892-2009, passed on July 6, 2009. Additionally, the UTCs were established with the option to extend for an additional year, and
WHEREAS, the Department of Technology request that the passage of this ordinance will provide for an extension of existing purchase orders (UL006180 - HP services and UL006177 - SAN expiration dates of June 30, 2010) and funds through June 30, 2011, and
WHEREAS, this legislation will provide for year two, with a coverage period from July 1, 2010 through June 30, 2011 with the total amount of $248,393.59, and
WHEREAS, an emergency exists in the usual and daily operation of the Department of Technology in that it is necessary to avoid service interruption and continue with services for maintenance support, equipment, and upgrades, for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE CITY COUNCIL OF COLUMBUS:
SECTION 1: That the Director of Finance and Management Department on behalf of the Department of Technology is hereby authorized to establish a purchase order for annual maintenance and technical support services from Universal Term Contracts (UTC), (SA003271 and SA003280 - expiration dates of June 30, 2011), with Agilysys Inc. These purchase orders will provide for equipment and services for Hewlett Packard (HP) equipment and services, in the amount of $166,800.00, and for SAN service associated with EMC equipment, in the amount of $81,593.59, both with a coverage period from July 1, 2010 through June 30, 2011. Also, passage of this ordinance request for an extension of the use of funds and associated purchase order UL006180 (HP services) and UL006177 (SAN), through June 30, 2011. This legislation will provide for year two of the original two year agreement, which also has language that provides for the option to extend for an additional year.
SECTION 2: That the expenditure of $248,393.59 or so much thereof as may be necessary is hereby authorized to be expended from:
Div. 47-02|Fund: 514|Sub fund: 001|OCA: 470202 |Obj. Level 1: 03|Obj. Level 3: 3372 | Amount: $54,596.88 (EMC)
Div. 47-02|Fund: 514|Sub fund: 001|OCA: 470202 |Obj. Level 1: 03|Obj. Level 3: 3372 | Amount: $115,915.32 (HP)
Div. 47-02|Fund: 514|Sub fund: 001|OCA: 470202 |Obj. Level 1: 03|Obj. Level 3: 3369 | Amount: $26,996.71 (EMC)
Div. 47-02|Fund: 514|Sub fund: 001|OCA: 470202 |Obj. Level 1: 03|Obj. Level 3: 3369 | Amount: $50,884.68 (HP)
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approved nor vetoes the same.