Explanation
BACKGROUND: This ordinance authorizes the purchase of ammunition for the Division of Police from Kiesler Police Supply in the amount of $151,567.65. The Division of Police requests a purchase of 40-caliber, 45-caliber, 12 gauge, and 308 Winchester ammunition for training, for the qualification of police officers and for practice. There is a significant lead time for ammunition orders; therefore, orders need to be placed now to ensure sufficient supply. Also, in this request is the need to purchase service ammunition as well as other ammunition that is needed. All of this ammunition can be ordered from the city’s universal term contract and amounts to several hundred thousand rounds of ammunition. The Division of Police has spent or encumbered $98,465.00 through the general funds. The existing purchase orders are close to meeting the $100,000.00 threshold for the Universal Term Contract established with Kiesler Police Supply.
Bid Information: The Purchasing Office has set up universal term contract with Kiesler Police Supply for these types of ammunition.
Kiesler Police Supply is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Contract Compliance No.: 35-1361847-Kiesler Police Supply, Inc., expires 8/28/2016.
Emergency Designation: Emergency legislation is requested so as to receive ammunition in a timely manner.
FISCAL IMPACT: This legislation authorizes a total expenditure of $151,567.65 from the General Fund for the purchase of ammunition for the Division of Police from a universal term contract. The Police Division budgeted $346,007.00 in the 2016 General Fund budget for the purchase of ammunition, of which, $98,465.00 has already been spent or encumbered. Approximately $372,942.09 was encumbered or spent in 2015 for ammunition.
Title
To authorize and direct the Finance and Management Director to issue a purchase order and associate all General Budget Reservations to Kiesler Police Supply, Inc. for the purchase of training and service ammunition for the Division of Police, to authorize the expenditure of $151,567.65 from the General Fund; and to declare an emergency. ($151,567.65)
Body
WHEREAS, the Purchasing Office has set up a universal term contract with Kiesler Police Supply for ammunition; and
WHEREAS, the Division of Police needs to purchase training and service ammunition for the training and for qualification of officers; and
WHEREAS, the lead time for delivery of this type of ammunition is significant from date of order, so there is an immediate need to ensure ammunition for training will be at acceptable levels; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to authorize the Director of Finance and Management to issue a purchase order and associate all General Budget Reservations for training and service ammunition in accordance with the terms and conditions of the current universal term contract with Kiesler Police Supply, Inc. for the preservation of public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to issue a purchase order and associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of ammunition from Kiesler Police Supply, Inc. for the Division of Police.
SECTION 2. That the expenditure of $151,567.65, or so much thereof as may be needed, is hereby authorized in the General Fund in object class 02 Materials and Supplies per the accounting codes in the attachment to this ordinance:
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, the City Auditor shall establish such account codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.