Explanation
BACKGROUND: For the option to purchase Elevator Maintenance for the Division of Power and Water for use in routine maintenance, preventive maintenance and breakdown maintenance services for eight existing elevators at the water facilities. The term of the proposed option contract will be through April 30, 2011 with the option to extend this contract for one (1) additional year. The Purchasing Office opened formal bids on March 6, 2008.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002817). Eleven (11) Bids were solicited (MBR: 1). Four (4) Bids were received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder:
Fujitec Elevator. CC#222190686 (expires 3/25/2010).
Total Estimated Annual Expenditure: $20,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. The Division of Power and Water will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into one (1) contract for the option to purchase Elevator Maintenance with Fujitec Elevator, to authorize the appropriation and expenditure of one (1) dollar to establish the contract from the Purchasing UTC Account, and to declare an emergency ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids March 6, 2008 and selected the lowest, responsive, responsible and best bid; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for the Division of Power and Water to efficiently maintain their supply chain and service to the public; and
WHEREAS, this Elevator Maintenance is necessary to allow the Division of Power and Water to safely maintain their operations, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Power and Water, in that it is immediately necessary to enter into a contract(s) for an option to purchase Elevator Maintenance, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following contract(s) for an option to purchase Elevator Maintenance in accordance with Solicitation No. SA002817 as follows:
Fujitec Elevator: All Items: Amount: $1.00
SECTION 2. That the appropriation and expenditure of $1.00 is hereby authorized from Purchasing UTC Account, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.