Explanation
1. BACKGROUND
This ordinance provides $1,379,567.20 for construction inspection and administration deficits for capital improvement projects within the Department of Public Service.
Construction Inspection funding is normally authorized in construction legislation and available throughout the project. The amount for inspection is generally estimated by taking a percentage of the construction cost. Occasionally the funds set up for this estimated cost are not sufficient to cover the inspection of the project through completion due to project-related unforeseen conditions: weather, construction change orders, etc. It is then necessary to request additional funding for the remaining inspection costs.
The funds requested by this ordinance will be used to supplement inspection and administration costs on projects that have or will have a small deficit without the availability of these funds. The Department of Public Service usually performs an assessment of the remaining funding for inspection and administration for all projects two times a year. Separate legislation will be submitted requesting Council approval for additional construction inspection and administration funds for projects that have or are projected to run large deficits before the completion of construction.
2. FISCAL IMPACT
Funds in the amount of $1,199,376.30 are available and appropriated within the Streets and Highways Bond Fund, Fund 7704. An amendment to the 2025 Capital Improvements Budget and a transfer of cash is necessary for the purpose of providing sufficient spending authority for the aforementioned project expenditures.
Funds in the amount of $18,702.26 are available and appropriated within the Street Construction, Maintenance and Repair Fund, Fund 2265.
Funds in the amount of $19,265.40 are available and appropriated within the 44-01 Northland and Other Acquisitions Fund, Fund 7735.
Funds in the amount of $85,049.68 are available and appropriated within the Brewery District Fund, Fund 7740.
Funds in the amount of $57,173.56 are available and appropriated within the Street and Highway Improvements Fund, Fund 7766.
Title
To amend the 2025 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation within various funds; to authorize the establishment of an Auditor’s Certificate for construction inspection and administration fees; and to authorize the expenditure of up to $1,379,567.20 from various funds for the purpose of providing sufficient funding for construction inspection and administration services on Public Service projects. ($1,379,567.20)
Body
WHEREAS, capital improvement projects undertaken by Departments within the City of Columbus generally include an inspection component; and
WHEREAS, the amount encumbered for inspection is ordinarily an estimate based on the project's construction expense; and
WHEREAS, the actual inspection amounts charged are subject to many variables including but not limited to unforeseen conditions, weather, construction change orders, and so on; and
WHEREAS, it is necessary to encumber additional funds and authorize expenditures from various funds for some of these projects that have exceeded the funds originally set up in legislation for construction inspection; and
WHEREAS, it is necessary to authorize an amendment to the 2025 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, it is necessary for Council to authorize a transfer of funds within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, it is necessary to establish an Auditor’s Certificate for projects that exceed the funds originally set-up in legislation for construction inspection and administration; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2025 Capital Improvements Budget authorized by ordinance 1790-2025 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P530103-100054 / Arterial Street Rehabilitation - Hamilton Rd - 161 to Morse Rd - Phase A (Voted Carryover) / $322,712 / ($240,517) / $82,195
7704 / P530103-100052 / Arterial Street Rehabilitation - Hamilton Road - I-70 to Refugee Road (Voted Carryover) / $159,547 / ($147,976) / $11,571
7704 / P530086-100000 / Misc. Intersection Improvements (Voted Carryover) / $0 / $313,230 / $313,230
7704 / P530103-100065 / Arterial Street Rehabilitation - SR161 - I-71 to Cleveland Avenue Phase I (Voted Carryover) / $0 / $75,263 / $75,263
7704 / P530103-100060 / Arterial Street Rehabilitation - Cassady Avenue Widening (Bexley Corp to 7th Av) (Voted Carryover) / $3,166,928 / ($23,378) / $3,143,550
7704 / P538024-100000 / Intersection - Cleveland Ave at Myrtle Ave (Voted Carryover) / $81,322 / $23,378 / $104,700
SECTION 2. That the transfer of $165,254.19, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530103-100054 (Arterial Street Rehabilitation - Hamilton Rd - 161 to Morse Rd - Phase A), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P530086-100000 (Misc. Intersection Improvements), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the transfer of $147,976.47, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530103-100052 (Arterial Street Rehabilitation - Hamilton Road - I-70 to Refugee Road), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P530086-100000 (Misc. Intersection Improvements), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the transfer of $23,377.64, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530103-100060 (Arterial Street Rehabilitation - Cassady Avenue Widening (Bexley Corp to 7th Av)), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P538024-100000 (Intersection - Cleveland Ave at Myrtle Ave), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $1,199,376.30, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 6. That the expenditure of $18,702.26, or so much thereof as may be needed, is hereby authorized in Fund 2265 (Street Construction Maintenance & Repair Fund), Dept-Div 5913 (Traffic Management), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 7. That the expenditure of $19,265.40, or so much thereof as may be needed, is hereby authorized in Fund 7735 (44-01 Northland and Other Acquisitions Fund), Dept-Div 5912 (Design and Construction), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 8. That the expenditure of $85,049.68, or so much thereof as may be needed, is hereby authorized in Fund 7740 (Brewery District Fund), Dept-Div 5912 (Design and Construction), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 9. That the expenditure of $57,173.56, or so much thereof as may be needed, is hereby authorized in Fund 7766 (Street and Highway Improvements Fund), Dept-Div 5912 (Design and Construction), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 10. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 11. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 12. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 13. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.