Explanation
BACKGROUND: For the option to purchase Front Box Loading Refuse Trucks with Diesel Engine and Compressed Natural Gas (CNG) Option for the Public Service Refuse Collection Division. Front Box Loading Refuse Trucks are used by the Division in the collection of trash.
The terms of the proposed option contracts are from the date of execution by the City up to and including December 31, 2010 or manufacturer's build out date. The Purchasing Office opened formal bids on June 3, 2010.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA003571). Forty Five Bids (45) were solicited; Seven Bids (7) bids were received. Bid specifications included options for compressed natural gas (CNG) and Webasto Heaters to meet the City's Environmental Code and as required by the CMAQ Grant awarded to the Fleet Management Division by the Ohio Department of Transportation and sponsored by MORPC. This grant was accepted per Ordinance #1178-2008 and supports projects that reduce emissions from heavy-duty diesel vehicles.
The Purchasing Office is recommending award of contract to the lowest, responsive, responsible and best bidder:
Columbus Peterbilt / Items 1 and 3 CC# 341285858 (Expires 9/9/10)
McNeilus Truck and Manufacturing / Items 2 and 3 CC#411314526 (Expires 9/14/11)
Total Estimated Expenditure: $1,695,800.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts are budgeted in the Mail, Print Services and UTC Fund. The Refuse Collection Division will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance & Management Director to enter into two (2) contracts for the option to purchase Front Box Loading Refuse Trucks with Diesel Engine and Webasto Heaters from Columbus Peterbilt and Front Box Loading Refuse Trucks with Compressed Natural Gas (CNG) Option and Webasto Heaters from McNeilus Truck and Manufacturing, to authorize the expenditure of two (2) dollars to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($2.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on June 3, 2010 and selected the lowest, responsive, responsible and best bids; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, the Front Box Loading Refuse Trucks with Diesel Engine, Compressed Natural Gas (CNG) Option, and Webasto Heaters are used by the Division in the collection of refuse and the CMAQ Grant required award by June 30, 2010 this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Refuse Collection Division in that it is immediately necessary to enter into contract for an option to purchase Front Box Loading Refuse Trucks with Diesel Engine and with Compressed Natural Gas (CNG) Option, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following contracts for an option to purchase Front Box Loading Refuse Trucks with Diesel Engine and Compressed Natural Gas (CNG) Option in accordance with SA003571 from the date of execution by the City up to and including December 31, 2010 or manufacturers build out date.
Columbus Peterbilt, Items 1 and 3: Amount: $1.00
McNeilus Truck and Manufacturing, Items 2 and 3: Amount: $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from the Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 3349, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after its passage if the Mayor neither approves nor vetoes the same. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.