Explanation
Background: This legislation authorizes and directs the Finance Director to issue purchase orders for credit card fuel purchases, and bulk fuel deliveries for the Fleet Management Division. Formal competitive bids were taken by the Purchasing office and Universal Term Contracts are in place for each of the items.
Fiscal Impact: The Fleet Management Division 2004 fuel budget is $4,450,437; $3,085,306 for gasoline and $1,365,131 for diesel. The Division has legislated $1,885,000 to date. This legislation authorizes purchase orders for $2,000,000.00; $1,270,000 for gasoline and $730,000 for diesel. Upon approval of this ordinance the Fleet Management Division will have legislated $3,885,000 or 87 percent of the total fuel budget for 2004.
Fleet Management has spent approximately $1.64 million for fuel through April 2004. While fuel usage remains slightly lower than anticipated, prices through April are 13.1 percent higher than budgeted.
Emergency action is requested in order to ensure an uninterrupted purchase of credit card fuel purchases, and bulk fuel deliveries as well as the payment of invoices to the various vendors.
Title
To authorize and direct the Finance Director to issue purchase orders for credit card and bulk fuel deliveries for the Fleet Management Division, to authorize and direct the expenditure of $2,000,000.00 from the Fleet Maintenance Fund, and to declare an emergency. ($2,000,000.00)
Body
WHEREAS, Universal Term Contracts (UTC) have been established through the formal competitive bid process, and
WHEREAS, the Fleet Management Division has a need to purchase credit card and bulk fuel deliveries, and
WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division, Public Service Department, in that it is immediately necessary to issue purchase orders for credit card and bulk fuel deliveries to ensure an adequate fuel supply for the City's vehicle fleet thereby preserving the public health, peace, property, safety, and welfare, now, in which the emergency is set forth and defined in a preamble thereto therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance Director is hereby authorized and directed to issue purchase orders for the Public Service Department, Fleet Management Division, per the terms and conditions of Universal Term Contracts, as follows:
BP Products - County ITB# B98-56
CC# 362440313 expires 02/14/05
Gasoline
Object Level Three 2280
Contract expires - 12/31/04
BP Products - County ITB# B98-56
CC# 362440313 expires 02/14/05
Diesel Fuel
Object Level Three 2286
Contract expires 12/31/2004
US Bank Voyager - FL001215
CC# 760476053 expires 02/15/05
Credit Card gasoline
Object Level Three 2280
Contract expires - 7/31/05
Section 2. That the sum of $2,000,000.00, or so much thereof as may be necessary, is hereby authorized to be expended from the Fleet Maintenance Fund, 513, Department No. 59-05, OCA Code 591347, Object Level One 02 as follows to pay the cost thereof:
Object Level Three Code Amount
2280 $1,270,000.00
2286 $ 730,000.00
Section 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.