Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with The Righter Company, Inc. for the installation of a water trail access point at Olentangy River and King Avenue. The work will include a loading area, planting of vegetation and construction of a limestone slab canoe/kayak access to gain access to the Olentangy River.
The development of the parkland and water trail access was in response to the Fifth by Northwest Civic Association as well as Friends of the Lower Olentangy Watershed (FLOW) and as a result of the previously constructed Olentangy Water Trail access points. An ODNR NatureWorks grant was awarded to CRPD for this project in 2016. These improvements will serve both users of the Olentangy Water Trail and users of the community and would allow the Recreation and Parks Department to add greenspace. The Recreation and Parks Department has worked with the Fifth by Northwest Community, Friends of the Lower Olentangy and OSU students/staff, and other members of the local community to obtain input on the plan for the parkland/access.
The costs for this project will be $259,633.90 with a contingency of $25,963.39 and inspection fees for $25,000.00 for a total of $310,598.00.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on January 5th, 2017 and received by the Recreation and Parks Department on January 24th, 2017. Bids were received from the following companies:
Company Amount
Righter Co. (MAJ) $259,633.90
Builderscape (MAJ) $264,751.50
After reviewing the proposals that were submitted, it was determined that The Righter Co. was the lowest and most responsive bidder.
The Righter Company and all proposed subcontractors have met code requirements with respect to pre-qualification pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
The Righter Company, Inc.
2424 Harrison Road, Columbus, OH 43204
Brad Nadolen 614-272-9700
31-0889208
Exp. Date: 2/18/18
Emergency Justification: An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may be completed prior to the spring wet season so the access point will be ready for the 2017 paddling season.
Community Input Issues: The Fifth by Northwest Community and FLOW have provided input during the initial development phase through to the element design of the project. The request for this location to be improved and provide parks space and river access was originated by the community.
Area(s) Affected: Planning Area: 9
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by providing access for different types of watercraft, improve ease of use of blueways and providing access for fishing and other wildlife viewing.
Fiscal Impact: The Director of Recreation and Parks was authorized and directed to accept a grant in the amount of $142,500.00 and enter into a contract with the Ohio Department of Natural Resources per Ordinance No. 0112-2016. $142,500.00 in grant funds will be appropriated in the Recreation and Parks Grant Fund 2283. 0112-2016 authorized a grant match in the amount of $145,000.00 and this ordinance will authorize adding an additional $23,098.00 to the grant match total from the Recreation and Parks Voted Bond Fund 7702. $168,098.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of the grant match. There is a total of $310,598.00 available for this project.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with The Righter Company, Inc. for the installation of a water trail access point at the Olentangy River and King Avenue; to authorize the City Auditor to appropriate $142,500.00 to the Recreation and Parks Grant Fund; to authorize the City Auditor to transfer $168,098.00 within the Recreation and Parks Voted Bond Fund for the grant match; to authorize the expenditure of $310,598.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($310,598.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of the Recreation and Parks Department to enter into contract with The Righter Company, Inc. for the installation of a water trail access point at the Olentangy River and King Avenue; and
WHEREAS, it is necessary the City Auditor to appropriate $142,500.00 to the Recreation and Parks Grant Fund 2283; and
WHEREAS, it is necessary to authorize the City Auditor to transfer $168,098.00 within the Recreation and Parks Voted Bond Fund for the grant match; and
WHEREAS, it is necessary to authorize the expenditure of $310,598.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize that the 2016 Capital Improvements Budget Ordinance 0960-2016 be amended in order to provide sufficient budget authority for this legislation and future projects; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Recreation and Parks in that it is immediately necessary to enter into said contract so that work may be completed prior to the spring wet season so that the access point will be ready for the 2017 paddling season; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is hereby authorized to enter into contract with The Righter Company, Inc. for the installation of a water trail access point at the Olentangy River and King Avenue.
SECTION 2. That the Director of Recreation and Parks was authorized and directed to accept a grant in the amount of $142,500.00 and enter into a contract with the Ohio Department of Natural Resources per Ordinance No. 0112-2016.
SECTION 3. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2017, the sum of $142,500.00 is appropriated to the Recreation and Parks Grant Fund 2283 per the account codes in the attachment to this ordinance. Appropriation effective upon receipt of executed grant agreement.
SECTION 4. At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 5. That the transfer of $168,098.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 7702 Recreation and Parks Bond Fund per the account codes in the attachment to this ordinance.
SECTION 6. That the 2016 Capital Improvements Budget Ordinance 0960-2016 is hereby amended as follows in order to provide sufficient budget authority for this legislation and future projects.
CURRENT:
Fund 7702; P510017-100455; Olentangy Water Trail; $145,000 (SIT Supported)
Fund 7702; P510308-100000; Greenways - Water Trails; $80,000 (SIT Supported)
Fund 7702; P510903-100000; Natureworks - Olentangy Water Trail King Ave. Access Grant Match; $0 (SIT Supported)
AMENDED TO:
Fund 7702; P510017-100455; Olentangy Water Trail; $0 (SIT Supported)
Fund 7702; P510308-100000; Greenways - Water Trails; $56,902 (SIT Supported)
Fund 7702; P510903-100000; Natureworks - Olentangy Water Trail King Ave. Access Grant Match; $168,098.00 (SIT Supported)
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That for the purpose stated in Section 1, the expenditure of $310,598.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment.
SECTION 11. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.