Explanation
Background: This ordinance authorizes the Finance and Management Director to modify and increase a professional services contract (EL007349) with Resource International, Inc. (RII) for services to assist the city in delineating the extent of fuel contamination at the former Fleet Management Short Street maintenance garage. The State of Ohio Bureau of Underground Storage Tank Regulations (BUSTR) requires delineation to determine the extent of the fuel leaked on the site over a period of the last fifteen years.
The Fleet Management Division initially entered into a contract with RII for a site evaluation, which was completed in December 2006. Based on the test results BUSTR required additional testing and asked that it be completed by the same firm that conducted the original evaluation (Ordinance 0725-2008, passed 5/24/07). Earlier this year it was determined in the delineation testing that three additional drilling sites were necessary at an additional cost of $8,800.00 in order to determine the extent of any possible soil contamination (ordinance 0129-2008, passed 2/28/08). Now it has been determined that seven additional drilling sites are necessary at an additional cost of $30,655.00 in order to determine the full extent of any possible soil contamination. This testing is required by BUSTR, and will enable the city to determine the extent and total cost of remediation.
RII was selected for the original site evaluation in 2006. Other quotes were submitted by Burgess & Niple and ATS Chester. Continuation of the RII contract for their testing services and the additional delineation as required by BUSTR should remain with the same vendor in an effort to contain costs and eliminate duplication of work by a different vendor, thereby making rebidding this additional work impractical and very likely more costly.
The Department of Public Utilities has reached an agreement in principle with the Department of Finance and Management that will allow the Division of Sewerage and Drainage to assume partial use of the Short Street parcels formally used by Fleet Management. Due to pending change in use from Fleet operations to the Division of Sewerage and Drainage the funding for this modification with RII will be coming from the Sanitary Sewer Revenue Bonds Fund.
Fiscal Impact: This ordinance authorizes the additional expenditure of $30,655.00. The Department of Public Utilities, Division of Sewerage and Drainage, has sufficient funds allocated for this project under the Sanitary Sewer Revenue Bonds Fund. RII has agreed to complete the delineation for an amount not to exceed $30,655.00. To date a total of $45,740 has been contracted with RII. This modification adds an additional $30,655 for a total contract of $76,395.
Contract Compliance Number: 31-0669793 (FBE)
Expiration Date: 06/19/2010.
Emergency action is being requested so that the delineation can be completed and the Fleet Management Division can respond to BUSTR within the necessary timeline.
Title
To authorize the Finance and Management Director to modify and increase a professional services contract with Resource International, Incorporated, for services to fully delineate soils impacted by various fuel spills at the former Short Street Fleet Management Division Facility; to authorize the expenditure of $30,655.00 or so much thereof as may be needed from within the Sanitary Sewer Revenue Bonds Fund; and to declare an emergency. ($30,655.00)
Body
WHEREAS, over time the Fleet Management Division has discovered various leaks in an underground fuel line at the Short Street fuel island; and
WHEREAS, the Ohio Bureau of Underground Storage Tank Regulations (BUSTR) requires delineation of the soils impacted by the spills; and
WHEREAS, Resource International, Inc. (RII) was initially authorized to complete the tasks associated with the delimitation; and
WHEREAS, BUSTR requires further site delineation; and
WHEREAS, the delineation needs to completed by the same firm that conducted the initial assessment; and
WHEREAS, Resource International, Inc. has agreed to provide the services for an additional amount of up to $30,655.00; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to authorize the Finance and Management Director to modify and increase a contract with Resource International, Inc. for professional services to complete a delineation assessment so that Fleet Management can respond to BUSTR in a timely manner, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to modify and increase a professional services contract with Resource International, Incorporated, for a delineation of soils impacted by fuel spills at the fuel island of the former Fleet Management Maintenance Building.
SECTION 2. That the sum of $30,655.00, or so much thereof as may be needed, is hereby authorized to be expended from the Sanitary Sewer Revenue Bonds Fund | Fund 665 | Div. 60-05 | Project 650691(.1) | OSIS Downtown Odor Control | OCA 665691 | O.L.3: 6676.
SECTION 3. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
SECTION 4. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.