Explanation
Background: This ordinance will authorize the Director of Recreation and Parks to enter into contract with the Phoenix Theatre Circle for the purpose of creating, producing, and staffing summer theatre camps and fall/winter classes for the Columbus Recreation and Parks Department's Davis Performing Arts Programming for Youth through 2008.
The new contract allows Phoenix Theatre Circle to be paid up to but not more than $23,000 for producing the 2008 Davis Summer Theatre Camps, up to but not more than $5,000 for assistance/production of fall/winter programming, and up to but not more than $12,000 for administrative and development consultancy work. $40,000.00 was budgeted for this purpose in 2007. Revenue from the camp and class fees will be collected and used to offset this contract expense.
The Department is requesting that the formal bidding provisions of the Columbus City Code Chapter 329.06 be waived in order to enter into contract with the Phoenix Theatre Circle due to their unique skills, abilities and teaching experience.
Emergency action is requested so that the contract can be processed in a timely manner and funding is in place to pay necessary expenditures in order not to delay summer camps and classes.
The Contract Compliance Number for the Phoenix Theater Circle #311395795 with a compliance date through February 28, 2010.
Fiscal Impact: $40,000.00 is budgeted in the Recreation and Parks Operating Fund to meet the financial obligation of this contract.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with the Phoenix Theatre Circle for the purpose of creating, producing, and staffing summer theatre camps and fall/winter classes for the Davis Performing Arts Programming for Youth through 2008, to waive the formal bidding provisions of the Columbus City Code, to authorize the expenditure of $40,000.00 from the Recreation and Parks Operating Fund, and to declare an emergency. ($40,000.00)
Body
WHEREAS, the Davis Programs provide quality and affordable family entertainment to the citizens of Columbus and surrounding neighborhoods; and
WHEREAS, it is important to introduce our youth to the performing arts because the skills they acquire are life lessons that can be used no matter which profession they pursue; and
WHEREAS, it is in the best interest of the City of Columbus to waive the competitive bidding requirements of the Columbus City Code and contract with the Phoenix Theatre Circle for the purpose of creating, producing, and staffing summer theatre camps and fall/winter classes for the Columbus Recreation and Parks Department's Davis Performing Arts Programming for Youth through 2008; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into said agreement so that funding is in place to pay necessary expenditures and no camps or classes need to be delayed; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That this Council finds it in the best interest of the City of Columbus to waive the requirements of competitive bidding for professional services for the purpose of creating, producing, and staffing summer theatre camps and fall/winter classes for the Columbus Recreation and Parks Department's Davis Performing Arts Programming for Youth through 2008, and does hereby waive provisions of Section 329.06 of the Columbus City Codes.
SECTION 2. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with the Phoenix Theatre Circle for the purpose of creating, producing, and staffing summer theatre camps and fall/winter classes for the Columbus Recreation and Parks Department's Davis Performing Arts Programming for Youth through 2008.
SECTION 3. That the expenditure of $40,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Recreation and Parks Operating Fund No. 285, Dept. 51-01, as follows, to pay the cost thereof:
Fund OCA Code Object Level 3 Amount
285 511535 3336 $40,000.00
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.