Explanation
BACKGROUND: This ordinance authorizes the Director of Public Safety to enter into a contract with Allstate Tower Company for the repainting and installation of LED flashing beacons and sidelights with new control boxes on two radio towers owned and operated by the Division of Support Services. Allstate Tower Company will also install lightning rod/ground systems at these two towers, which are located at 5900 Parsons Avenue and 4250 Groves Road. This work is necessary in order to remain compliant with Federal Aviation Administration (FAA) and Federal Communications Commission (FCC) regulations. The paint on the towers is fading and requires upgrading so that the towers remain visible to low flying aircraft. Failure to maintain the towers can subject the Division to fines by the FAA and FCC.
This ordinance also authorizes the amendment of the 2010 Capital Improvement Budget (CIB) and authorizes the City Auditor to transfer funds between projects within the Safety Voted Bond Fund.
The selection process for this contract was completed in accordance with the competitive procurement provisions under Section 329.14 of the Columbus City Code. Proposals were received for SA003609 on June 24, 2010 from five (5) companies as follows (0 MBE, 0 FBE):
Company City/State Amount
Allstate Tower Co Henderson, KY $79,838.00
Preferred Tank & Tower, Inc Evansville, IN $87,500.00
Harrington Tower Services Inc Seattle, WA. $97,600.00
Abhe & Svoboda Inc Prior Lake, MN $147,000.00
TMI Coatings, Inc. St. Paul, MN $186,000.00
The evaluation group determined that Allstate Tower Co. submitted the lowest and best overall proposal.
Contract Compliance: Allstate Tower Services Inc. #52-2407442 expires 6-11-2012.
EMERGENCY DESIGNATION: Emergency designation is requested so that the work may begin as soon as practical and the Division's assets can remain in compliance with FAA and FCC regulations.
FISCAL IMPACT: This ordinance authorizes an expenditure of $79,838.00 from existing cash in Public Safety's voted bond fund for the renovation of two radio towers. The CIB is also amended and cash transferred between projects to properly align cash and appropriations with projected expenditures.
Title
To amend the 2010 Capital Improvement Budget; to authorize the transfer of $79,838.00 between projects within the Safety Voted Bond Fund; to authorize the Director of Public Safety to enter into contract with Allstate Tower Company on behalf of the Division of Support Services, for various exterior renovations at two radio towers, to authorize the expenditure of $79,838.00 from the Safety Voted Bond Fund; and to declare an emergency. ($79,838.00).
Body
WHEREAS, there is a need to repaint, install beacon, sidelights and lightning rods to the radio towers at 4250 Groves Rd. and 5900 Parson Rd., and
WHEREAS, Request for Proposals (RFP) were solicited and received in accordance with Columbus City Codes, and
WHEREAS, it is necessary to amend the 2010 Capital Improvement Budget and transfer cash between projects in the Safety Voted Bond Fund, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Support Services, in that it is immediately necessary to authorize the Director of Public Safety to enter into a contract with Allstate Tower Company for the exterior renovation of two radio towers in order to avoid FAA and FCC fines, thereby preserving the public health, peace, property, safety and welfare, now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the 2010 Capital Improvement Budget is hereby amended as follows to account for encumbrance cancellations, first, and then to account for the transfer of funds authorized in Section 2:
Voted Safety Funds
Fund Number 701
Project/Project# Current CIB Revised CIB
Fire Facility Renovation. 340103-100000 (Carryover) $219,083 $252,822
Fire Facility Renovation 340103-100000 (Carryover) $252,822 $172,984
Communication Fac. Renovation 457001-100000 (Carryover) $155,400 $235,238
SECTION 2. That the city Auditor is hereby authorized and directed to transfer funds within Safety Voted Bond Fund as follows;
FROM:
Dept/Div. 3004| Fund 701|Project Number 340103-100000|Project Name: Fire Facility Renovation|OCA Code:644559|Amount: $79,838.00.
TO
Dept/Div. 3002| Fund 701|Project Number 457001-100000|Project Name: Communication Facility Renovation|OCA Code:644468|Amount: $79,838.00
SECTION 3. That the Public Safety Director is hereby authorized to enter into contract with Allstate Tower Company on behalf of the Division of Support Services, for the repainting and installation of dual red/white LED flashing beacons and dual red/white LED sidelights with new control boxes, and installation of a lightning rod/ground systems at the radio towers located at 4250 Groves Rd. and 5900 Parson Rd.
SECTION 4. That the expenditure of $79,838.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorized and approved as follows:
Division: 30-02
Fund: 701
Project Number: 457001-100000
OCA Code: 644468
Object Level One: 06
Object Level 3: 6620
Amount $79,838.00
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contract or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor of ten days after passage if the Mayor neither approves nor vetoes the same.